JOB VACACANCY ANNOUNCEMENT NUMBER: 11-18

OPEN TO:                    Current Employees of the Mission – All Agencies and/or

U.S. Citizen Eligible Family Members (USEFMs), Eligible Family Members (EFMs), or  Members of Household (MOH) – All Agencies

POSITION:                   Voucher Examiner (Internal)

OPENING DATE:         February 20, 2018

CLOSING DATE:          March 05, 2018

WORK HOURS:           Full-time, 40 hours/week

SALARY:                      Ordinarily Resident (OR): FSN7– Ugshs 46,440,981 p.a.  Inclusive of allowances

Not Ordinarily Resident (NOR): FP-AA    **Final grade/step for NORs will be determined by Washington.

ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The U.S. Mission in Uganda is seeking eligible and qualified applicants for the position of Voucher Examiner.

BASIC FUNCTION OF POSITION

Responsible for the complete voucher examining process (except certification) of a considerable variety of average to moderately complex administrative type of vouchers, invoices and claims.  Prepares non-cash Vouchers and requests payments in U.S., local and third currency for goods, services and other expense transactions while ensuring that payment is proper and according to Regulations. Contacts vendors/ payees if additional information and clarification is needed.  The employee is responsible for the voucher throughout the entire process, up to certification by the Certifying Officer.  Orders Checks and EFT payments in U.S., local and third currency through RFMS/M (disbursing system). Will also be required to handle Value Added Tax (VAT) refund claims processing, reporting, control, and voucher processing.  Incumbent must possess specialized knowledge of host country VAT regulations and procedures in order to advise employees and post management on VAT issues.

Download: Position Description

QUALIFICATIONS REQUIRED

 

Applicants must address each required qualification listed below with specific and comprehensive information supporting each item.  Failure to do so may result in a determination that the applicant is not qualified.

EDUCATION:  University degree in finance and accounting, audit, commerce, business administration, or statistics is required.

EXPERIENCE: Two years of progressively responsible experience in accounting, auditing, cashiering, book keeping, and voucher examining is required.

LANGUAGE: Level IV English ability (fluent written, spoken and reading) is required.

SKILLS AND ABILITIES:  Incumbent must have the ability to establish priorities, organize a large and varied workload in an efficient and timely fashion, and develop procedures for the successful implementation of work assignments. Must possess considerable skills in articulating complex issues orally and in writing, (e.g., to explain disallowance of claims or deductions) through comprehending and properly applying technical regulations and requirements to the voucher examining process. Must be skilled in using the computer (MS Office) to process transactions in a financial disbursement system. Must possess considerable skill (tact and diplomacy) in interacting with host government officials as it relates to following up on VAT submissions and refunds

JOB KNOWLEDGE:  Knowledge of generally accepted accounting principles and concepts, financial management and reporting as well as office operations is mandatory. Working knowledge of the DSSR, FTR, FAM/H.

SELECTION PROCESS 

When qualified, applicants who are U.S. Citizen Eligible Family Members (USEFMs) and/or preference-eligible U.S. Veterans are given a preference in hiring.  Therefore, it is essential that these applicants make themselves known as having a hiring preference and specifically address the required qualifications above in their application.

HIRING PREFERENCE ORDER:

• AEFM / USEFM who is a preference-eligible U.S. Veteran*
• AEFM / USEFM
• FS on LWOP**

ADDITIONAL SELECTION CRITERIA:

1. Management may consider the following when determining successful candidacy:  nepotism, conflicts of interest, budget, and residency status.

2.      Current OR employees serving a probationary period are not eligible to apply.  Current OR employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report (EPR) are not eligible to apply.

3.      Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.

4.      The candidate must be able to obtain and hold a security clearance.

5.      Candidates who are EFMs, USEFMs, AEFMs, or MOHs must have at least one year remaining on their sponsor’s tour of duty to be considered eligible to apply for this position.

 

HOW TO APPLY: 

Interested Applicants must submit the following documents to be considered:  

1.      All applications must be submitted online.

2.      Applicants shall be required to register under the careers page for US Embassy Kampala using the link below http://usembassykampala.myafricanjobs.com/. For further assistance call 0414306001

3.       You will receive confirmation of registration and proceed to apply.

4.      On completion of this process you will receive an auto response via your email.

 

IMPORTANT:  Applicants claiming a U.S. Veteran’s preference must submit written documentation confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement.  If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process.  Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).

WHERE TO APPLY:

 

http://usembassykampala.myafricanjobs.com/

Telephone: 0414306001

ONLY ELECTRONIC SUBMISSIONS WILL BE ACCEPTED AND ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.

Your application will be reviewed if you have fulfilled all the requirements including submission of standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a single  attachment (No Zipped files, Links or Multiple Attachments) and should not exceed 10MB.

 

EQUAL EMPLOYMENT OPPORTUNITY:  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.  The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

By U.S. Mission Uganda | 20 February, 2018 | Topics: Exclude, Job Opportunities