ANNOUNCEMENT No. 2019.3 | VENUE HEAG Supervisors Workshop | Closing May 13, 2019 at 4:00pm

VENUE ANNOUNCEMENT No. 2019.3 – HEAG Supervisors Workshop

Announcement Date: April 29, 2019

Closing Date: May 13, 2019 at 4:00pm

The U.S. Peace Corps/Uganda wishes to find a venue for an upcoming workshop. The desired venue should meet the requirements below:

Be 15-30kms from Kampala City Center
MUST be of a modest setting (not a four or five star hotel),
Have accommodation of at least 85 single rooms; 25 shared/twin; and 2 double room
Be able to host 159 participants
Conference hall should be able to accommodate up to 160 people
Be able to provide complimentary outdoor space for team building activities and breakout sessions,
Availability of WIFI and good connectivity

If vendor meets specified requirements above, please fill out the RFQ below:

Price/Period of Performance: August 3 – 9, 2019

Supplies or Equipment (see Appendix1)

Date	Item/Description	# of people	QTY/Amount of Units	Rate Per Unit Cost	Subtotal
8/3/2019	Storage Room		1
	Office Space for Staff	15	2
	Lunch	4	4
	Break tea (PM)	66	66
	Dinner	66	66
	Singles	12	12
	Shared/Twin	50	25
	Doubles	4	2
				SUBTOTAL
8/4/2019	Conference Hall (Medium)	80	1
	Storage Room		1
	Office Space for Staff	15	2
	Breakfast	66	66
	Break tea (AM)	73	73
	Lunch	73	73
	Break tea (PM)	73	73
	Dinner	73	73
	Singles	19	19
	Shared/Twin	50	25
	Doubles	4	2
				SUBTOTAL
8/5/2019	Conference Hall (Medium)	80	1
	Storage Room		1
	Office Space for Staff	15	2
	Breakfast	73	73
	Break tea (AM)	83	83
	Lunch	83	83
	Break tea (PM)	83	83
	Dinner	73	73
	Singles	19	19
	Shared/Twin	50	25
	Doubles	4	2
				SUBTOTAL
8/6/2019	Conference Hall (Big)	200	1
	Conference Hall (Medium)	80	1
	Storage Room		1
	Office Space for Staff	15	2
	Breakfast	73	73
	Break tea (AM)	83	83
	Lunch	83	83
	Break tea (PM)	142	142
	Dinner	132	132
	Singles	78	78
	Shared/Twin	50	25
	Doubles	4	2
				SUBTOTAL
8/7/2019	Conference Hall (Big)	200	1
	Conference Hall (Medium)	80	1
	Storage Room		1
	Office Space for Staff	15	2
	Breakfast	132	132
	Break tea (AM)	149	149
	Lunch	149	149
	Break tea (PM)	159	159
	Dinner	149	149
	Singles	85	85
	Shared/Twin	50	25
	Double Rooms	14	7
				SUBTOTAL
8/8/2019	Conference Hall (Big)	200	1
	Conference Hall (Medium)	80	1
	Storage Room		1
	Office Space for Staff	15	2
	Breakfast	149	149
	Break tea (AM)	159	159
	Lunch	159	159
	Break tea (PM)	0	0
	Dinner	149	149
	Singles	85	85
	Shared/Twin	50	25
	Double Rooms	14	7
				SUBTOTAL
8/9/2019	Breakfast	149	149
				TOTAL
				VAT (18%)
				Local Tax
				GRAND TOTAL

Supplier Unit Quotes shall be a Firm Fixed-Price, and inclusive of any administrative or overhead costs.

Workshop requirements (for special requests that are not indicated above);

N/A

Statement of Work/Specifications

A venue that is quiet and conducive for training, away from so much traffic and noisy drinking joints.

Delivery Schedule

Item	Description	Date
	Single Rooms	August 3 – 8, 2019
	Shared/Twin Rooms	August 3 – 8, 2019
	Double Rooms	August 7 – 8, 2019
	Conference Hall (Big)	August 6 – 8, 2019
	Conference Hall (Medium)	August 4 – 8, 2019
	Office Space for Staff	August 3 – 8, 2019
	Breakfast	August 4 – 9, 2019
	Break Tea (AM)	August 4 – 8, 2019
	Lunch	August 3 – 8, 2019
	Break Tea (PM)	August 3 – 8, 2019
	Dinner	August 3 – 8, 2019

Extended Warranties Offered by Supplier, if applicable

Unit Total

Item Description Unit/Qty Price Price

0001 —— ——-

0002 —— ——-

Location of Work: Central, Uganda

Acceptance Criteria

All rooms; lodging, conference and meeting rooms, must be ready for inspection by July 19, 2019.

Contract Terms and Conditions

Full board service (food and beverages) will be rendered by the vendor including. Conference halls, offices, meeting rooms, storage and meals will also be rendered.

Peace Corps Payment Schedule and Terms

Supplier will receive part payment before/during the workshop if needed and final payment will be made after the conference and receipt of valid/accurate final invoice is presented to Peace Corps.

Evaluation Factors:

Award will be made after consideration of the following factors as marked below:

Price
Training requirements for example availability of breakout space
Payment Terms
Conducive learning environment (quiet)
Safety and Security consideration

Award may be made to other than the low priced quote. The award will be made to the total quote that offers the best value in accordance with the above evaluation factors.

Instructions to Vendors:
Please read RFQ/email in its entirety including factors that will be considered in making award in Section I.
Return completed RFQ by due date as follows:
- Fill in prices in Section A.
- Unless delivery date(s) are provided, provide delivery date(s) in Section E.
- List/state any other terms or items in Section A not requested in the RFQ that is believed would benefit Peace Corps and would improve consideration for selection. These terms/items must not increase the prices quoted in Section A.
- Sign, date, stamp and return RFQ by required due date.
- As indicated in Section F, please indicate whether or not you will need at advance payment.

Other Terms/Items Offered at No Additional Cost:

SUPPLIER AUTHORIZED REPSENTATIVE

Name: _________________________ Position/Title: __________________________

Signature: ______________________ Date: _______________________________

Phone: ________________________ Email: _______________________________

Contact Details

Interested parties are required to review all information and complete the Request for Quotation. After the FORM has been filled, kindly email to Point of Contact (POC):

POC Name: Esther Hadoto

Email addresses: ehadoto@peacecorps.gov

Please use the Peace Corps RFQ and do not alter the form except for putting in your figures. If you have any question, please don’t hesitate to contact us.

We look forward to receiving your quotation.

By U.S. Mission Uganda | 29 April, 2019 | Topics: Exclude, Sections & Offices