Archivist | Kampala-2022-065 | Closing: 11.30.2022


U.S. Mission                           Uganda
Announcement Number:         Kampala-2022-065
Position Title:                    Archivist
Opening Period:                            11/17/2022 – 11/30/2022
Series:                                       0105
Grade:                                     FSN 7/FP-7
Salary:                                     UGX 50,500,012
For More Info:              
Who May Apply:                     All Interested Applicants / All Sources. (Actual FS salary determined by Washington D.C.)
Security Clearance Required:      Local Security Certification or Public Trust
Duration Appointment:                 Indefinite subject to successful completion of probationary period
Marketing Statement:            We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary: The U.S. Mission in Uganda is seeking eligible and qualified applicants for the position of Archivist.

The work schedule for this position is:

  • Full Time, 40 hours per week

Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) following receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No

Duties:  Reporting to the Deputy Chief of Mission’s Office Management Specialist, incumbent serves as Archivist for U.S. Embassy Kampala. Accessing Embassy, implementing partner, host government, and other records, incumbent identifies and records current and historical examples of U.S. assistance to Uganda, collating it and making it available for the use of all Embassy sections, in whatever form may be most useful to them.  Works with Information Resource Management (IRM) to manipulate data for use and with Public Affairs Section to publish it.

Download: Detailed Position Description | Master PD-Archivist- Kampala

Qualifications and Evaluations

EDUCATION: At least two years of college/university studies is required.


EXPERIENCE:  At least 18 months of experience in a field requiring significant research, analysis and reporting is required.

Evaluations: (This may be tested)

LANGUAGE: Fluent working knowledge speaking/reading/writing English and good working knowledge speaking/reading/writing Luganda is required.


Strong oral and written communication, as well as good interpersonal skills are required to develop and maintain effective, sustainable working relationships with national and international sources and with IT team supporting project requirements. Strong research and analytical skills and judgment are required for incumbent to identify relevant information, avoid double-counting of assistance, and identify gaps and how to obtain the necessary information to fill them. Job holder must have strong organizational skills to operate independently, including in a high-stress, high demanding environment with limited direct supervision of day-to-day activities and to lead a results-driven program. Computer software skills that include working with Microsoft Office products such as Word, Excel and Outlook are required. Keyboarding skills that require both speed and accuracy are required for recording and modifying information gathered. Incumbent must be able to develop the ability to manipulate large amount of data in order to maintain the assistance database. Mathematical skills sufficient to aggregate and identify anomalies in financial data gathered in research is required.

Qualifications:  All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Other information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


(1)        AEFM / USEFM who is a preference-eligible U.S. Veteran*
(2)        AEFM / USEFM
(3)        FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc?) and for additional employment considerations, please visit the following link:

How to Apply: 

  1. All candidates must be able to obtain and hold a Local Security Certification or Public Trust clearance.

All applications must be submitted online. Applicants shall be required to register under the careers page for U.S. Embassy Kampala following instructions on the link below:

  1. For further assistance call 0414-306001
  2. 3. You will receive confirmation of registration and proceed to apply.
  3. On completion of this process, you will receive an auto response via your email.

Required Documents:

In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.

  • Copy of Orders/Assignment Notification (or equivalent)
  • College/University transcripts
  • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)

What to Expect Next:  Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information:  the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.

Thank you for your application and your interest in working at the U.S. Mission in Uganda.