Events Management Support Services | PR8427989 | Closing: Saturday, July 20th, 2019 at 04:00pm local time

Procurement Reference Number: PR8427989

DOD/PEPFAR invites responsible vendors to provide quotations for events management support services for a three-day workshop for 63 participants in Mbarara and it will attract participants that will travel from different military bases.

NOTE: Dates will be communicated at the time of award. 

For the success of this meeting, an events manager is to offer the following services;

  • Conference facilities including Hall hire, PA systems, note pads, pens, flip charts and projector for 3 days for 63 participants.
  • Accommodation for 58 participants including bed and breakfast for 4 days
  • Meals -Lunch, tea & refreshments (2 cups of tea and 2 bottles of mineral water) for 63 participants.
  • Transport (to & fro) for 58 participants not to exceed Ugx 60,000 per person
  • Incidentals for 63 people for 4 days not to exceed Ugx 30,000 per person
  • Provide dinner allowance to 58 participants for 4 nights not to exceed Ugx 30,000 per person
  • Assorted stationary
  • Provide an on-site coordinator to attend the workshop
  • Events management services for 4 days

The successful candidate should have experience in handling large events of > 50 people for more than 3 occasions. Experience working with armed forces is required.

Issue of Notice & Due by Dates

Issued Date: Wednesday, July 10th, 2019

Closing Date: Saturday, July 20th, 2019 at 04:00pm local time

Please submit your quotes to email


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Terms and Conditions

This RFQ incorporates by reference FAR 52.212-5 AND 52.252-2, with the same force and effect as if they were given in full text. The full text of a clause may be accessed electronically at this address:


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