JOB VACANCY ANNOUNCEMENT
U.S. Mission Uganda
Announcement Number: Kampala-2021-011
Position Title: Executive Assistant (CDC)
Opening Period: 3/17/2021 – 3/30/2021
Salary: UGX 50,500,012
For More Info: KampalaHR@state.gov
Who May Apply: All Interested Applicants / All Sources (Actual FS salary determined by Washington D.C.)
Security Clearance Required: Local Security Certification or Public Trust
Duration Appointment: Indefinite subject to successful completion of probationary period
Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary: The U.S. Mission in Uganda is seeking eligible and qualified applicants for the position of Executive Assistant (CDC).
The work schedule for this position is:
• Full Time, 40 hours per week
Start date: Candidate must be able to begin working within a reasonable period of time following receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Supervisory Position: No
Duties: The incumbent serves as the Executive Assistant for the Centers for Disease Control and Prevention (CDC) Uganda Country Director and provides a wide range of complex administrative support related to management, administrative, and program coordination. The work portfolio includes responsibilities in wide areas of administrative management, incorporating logistics related to all meetings and events scheduled on the calendar of the Director. Incumbent assists and acts in a confidential capacity to the Country Director regarding organizational matters and must maintain strict confidentiality in performing duties. The incumbent also liaises regularly with the Embassy executive office, senior officials from the Government of Uganda, other executive offices of other U.S. Government (USG) agencies present at post, staff across other programs/offices/branches within CDC Uganda and implementing partners. Incumbent is directly supervised by the Country Director.
Qualifications and Evaluations
EDUCATION: Bachelor’s Degree in public health administration, business administration, or public relations from a recognized university is required.
EXPERIENCE: Minimum of five years of progressive work experience providing support to senior-level public health staff; with three of the five years’ experience within US Government, international, or public organizations is required.
JOB KNOWLEDGE: The incumbent must have a thorough knowledge of all aspects of executive level administrative and office support processes is required. In addition, the incumbent must have an understanding of CDC and US Government administrative policies and procedures, protocol issues and the structure and functions of CDC Uganda. The incumbent must also have in-depth knowledge of the Government of Uganda operating environment, as well as Ugandan civil society and business environment to effectively perform the duties and responsibilities of the position.
Evaluations: (This may be tested)
LANGUAGE: Level IV English ability (Fluent) reading/writing/speaking is required.
SKILLS AND ABILITIES: The incumbent must be comfortable working in a highly visible role and communicating with and coordinating the efforts of senior-level USG staff. A high proficiency in both written and oral professional communication is required. The ability to multi-task in a very fast-paced work environment is required. The incumbent is required to possess exceptional problem-solving skills, as well as the ability to work independently to develop realistic solutions. The incumbent must be self-motivated and possess the ability to facilitate planning processes. Excellent inter-personal skills are required in order to coordinate with USG and implementing/cooperating partners, and to coordinate and negotiate effectively with host Government. Advanced computer literacy and familiarity with Microsoft Suite is required (including Word, Excel, and PowerPoint). The incumbent must be proficient at managing virtual platforms and collaborative workspaces (e.g. Zoom, Microsoft Teams, SharePoint). The incumbent must be able to type 40 wpm.
Qualifications: All applicants under consideration will be required to pass medical and security certifications.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
(1) AEFM / USEFM who is a preference-eligible U.S. Veteran*
(2) AEFM / USEFM
(3) FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc?) and for additional employment considerations, please visit the following link: https://careers.state.gov/wp-content/uploads/2018/04/VA-Definitions-and-Additional-Employment-Considerations.pdf
How to Apply:
1. All candidates must be able to obtain and hold a Local Security Certification or Public Trust clearance.
All applications must be submitted online. Applicants shall be required to register under the careers page for U.S. Embassy Kampala following instructions on the link below:
2. For further assistance call 0414-306001
3. You will receive confirmation of registration and proceed to apply.
4. On completion of this process, you will receive an auto response via your email.
What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information: the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.
Thank you for your application and your interest in working at the U.S. Mission in Uganda.