Hire of Equipment and Stage Management during the Black History month and Women’s month productions.
Procurement Reference Number: PR11376185
Requirement: The American Embassy Kampala would like to hire the equipment to be used during Various productions listed and scheduled below.
Note: Quote should be per activity as broken down in the table.
| S/N | Description | Quantity |
| Where | Makerere university Freedom Square 11th March 2023
Set up time, expected morning of Saturday March 11, sound check tentatively 2pm
|
|
| 1 | Backline Equipment
Drum set · Drum Brands {DW, Mapex, Yamaha} · Min. 5 Piece Set {Tom Size 10”, 12”, 14”, 16”. 20” or 22” Kick Drum} · Snare {DW Edge Or Ludwig Black Beauty} · Adjustable Drum Throne · Min. 4 Boom Cymbal Stands · 1 Hi hat Stand · 2 Snare Stands · viii. Sabian HHX or Zildijian Z Series 5 Piece Cymbal Assortment with Hi hats |
1 |
| 2 | Bass cabinet and head
· Bass Amp Brands {Aguilar, SWR Or GK} · Cabinet Configuration {15” & 4×10 or 18” & 4×10 or 2 4×10} · Bass Head Should Match in Terms of Ohms And Output |
1 |
| 3 | Congas
2 Large LP Congas 11.5” & 12.5” with stand |
1 |
| 4 | Key board stand | 1 |
| 5 | 32 channel digital mixer
Performer Microphones, including at least one wireless mic capable of capsule change |
|
| 6 | Stage Monitors | 1 |
| 7 | Front of the House Sound system | 1 |
| 8 | Stage set up with lights and backdrop.
Size of stage: Expected audience is greater or equal to 1000 people outdoors. Vendor should propose a size that is fitting of this number Decoration of stage – Red White and Blue Should also have enough room for; · 5 musicians each with an equipment · Guest performances · Speeches |
1 |
| 9 | Stand by generator and Fuel | 1 |
| 10 | Sound System with a dedicated Sound Engineer
(ideally we will have one lead sound engineer with the band for the entire visit) |
1 |
| 12 | Background screen for stage
Center screen plus two side screens (tech support for screens) |
1 |
| S/N | Description | Quantity |
| Where | Kampala School visit March 9th Workshops | |
| 1 | Backline Equipment
Drum set · Drum Brands {DW, Mapex, Yamaha} · Min. 5 Piece Set {Tom Size 10”, 12”, 14”, 16”. 20” or 22” Kick Drum} · Snare {DW Edge Or Ludwig Black Beauty} · Adjustable Drum Throne · Min. 4 Boom Cymbal Stands · 1 Hi hat Stand · 2 Snare Stands · viii. Sabian HHX or Zildijian Z Series 5 Piece Cymbal Assortment with Hi hats |
1
|
| 2 | Bass cabinet and head
· Bass Amp Brands {Aguilar, SWR Or GK} · Cabinet Configuration {15” & 4×10 or 18” & 4×10 or 2 4×10} · Bass Head Should Match in Terms of Ohms And Output |
1 |
| 3 | Congas
2 Large LP Congas 11.5” & 12.5” with stand |
1 |
| 4 | Key board stand | 1 |
| 5 | 32 channel digital mixer
Performer Microphones, including at least one wireless mic capable of capsule change |
1 |
| 6 | Stage Monitors | 1 |
| S/N | Description | Quantity |
| Where | National Theatre 8th and 10th March2023
March 8th – Worhshops in National theater Green Room. Need backline and monitors March 10th – Concert at National Theater, need backline and expect to use National Theater front of house sound |
|
| 1 | Backline Equipment
Drum set · Drum Brands {DW, Mapex, Yamaha} · Min. 5 Piece Set {Tom Size 10”, 12”, 14”, 16”. 20” or 22” Kick Drum} · Snare {DW Edge Or Ludwig Black Beauty} · Adjustable Drum Throne · Min. 4 Boom Cymbal Stands · 1 Hi hat Stand · 2 Snare Stands · viii. Sabian HHX or Zildijian Z Series 5 Piece Cymbal Assortment with Hi hats |
1 |
| 2 | Bass cabinet and head
· Bass Amp Brands {Aguilar, SWR Or GK} · Cabinet Configuration {15” & 4×10 or 18” & 4×10 or 2 4×10} · Bass Head Should Match in Terms of Ohms And Output |
1 |
| 3 | Congas
2 Large LP Congas 11.5” & 12.5” with stand |
1 |
| 4 | Key board stand | 1 |
| 5 | 32 channel digital mixer
Performer Microphones, including at least one wireless mic capable of capsule change |
1 |
| 6 | Stage Monitors | 1 |
| 7 | Sound Engineer to support National Theater Concert | 1 |
| S/N | Description | Quantity |
| Where | Gulu University and 12th and 13th March 2023
Concert in Gulu evening of March 11th at Gulu Univeristy. Expect stage set up in morning of the 11th. May be workshop on morning of March 12 at different location |
|
| 1 | Backline Equipment
Drum set · Drum Brands {DW, Mapex, Yamaha} · Min. 5 Piece Set {Tom Size 10”, 12”, 14”, 16”. 20” or 22” Kick Drum} · Snare {DW Edge Or Ludwig Black Beauty} · Adjustable Drum Throne · Min. 4 Boom Cymbal Stands · 1 Hi hat Stand · 2 Snare Stands · viii. Sabian HHX or Zildijian Z Series 5 Piece Cymbal Assortment with Hi hats |
1 |
| 2 | Bass cabinet and head
· Bass Amp Brands {Aguilar, SWR Or GK} · Cabinet Configuration {15” & 4×10 or 18” & 4×10 or 2 4×10} · Bass Head Should Match in Terms of Ohms And Output |
1 |
| 3 | Congas
2 Large LP Congas 11.5” & 12.5” with stand |
1 |
| 4 | Key board stand | 1 |
| 5 | 32 channel digital mixer
Performer Microphones, including at least one wireless mic capable of capsule change |
1 |
| 6 | Stage Monitors | 1 |
| 7 | Front of the House Sound system
Can be brought from kampala, or sourced in Gulu |
1 |
| 8 | Stage set up with lights.
Size of stage: · Expected audience is greater or equal to 1000 people. Vendor should propose a size that is fitting of this number. Should also have enough room for; · 5 musicians each with an equipment · Guest performances · Speeches |
1 |
| 9 | Stand by generator and Fuel | 1 |
| 10 | Sound Engineer | 1 |
| 11 | 1 |
Issued Date: February 3, 2023.Interested providers should send details of not more than 2 people for the zoom meeting to KampalaBid@state.gov.
Virtual meeting with vendors: February 13,2023.
Closing Date: February 16, 2023, at 09:00 am EAT
Please submit your quotes to email KampalaBid@state.gov
Quotes MUST have detailed specification. Selection will be based on the lowest price technically acceptable. Quotes must be valid for 60 days.
Vendors are required to state the delivery period.
Ensure that your bid response includes the Reference number stated at the top of this document
Due to the threshold of this requirement, the successful vendor MUST have a DUNS www.dnb.com and active in and SAMS www.sam.gov
Terms and Conditions
This RFQ incorporates by reference FAR 52.212-5 and 52.252-2, with the same force and effect as if they were given in full text. The full text of a clause may be accessed electronically at this address: http://acquisition.gov/far/index.html
DOSAR clauses may be accessed at: http://farsite.hill.af.mil/vfdosara.htm
Further Information
Email KampalaBid@state.gov
