JOB VACANCY ANNOUNCEMENT
U.S. Mission Uganda
Announcement Number: Kampala-2021-038
Position Title: Human Resources Assistant (American Services)
Opening Period: 10/6/2021 – 10/12/2021
Grade: FSN-08/ FP-06
Salary: UGX 70,307,688 (Actual FS salary determined by Washington D.C.)
For More Info: Human Resources Officer: Bridget C. Kissinger
Who May Apply: Current Employees of the Mission – All Agencies and/or U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); or declared Members of Household (MOHs); dependents of U.S. Personal Services Contract (USPSC) who are assigned under COM – All Agencies
Security Clearance Required: Public Trust- Background Investigation
Duration Appointment: Indefinite subject to successful completion of probationary period
Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply (https://careers.state.gov/wp-content/uploads/2018/02/Eight-Qualities-of-Overseas-Employees.pdf )
Summary: The U.S. Mission in Uganda is seeking eligible and qualified applicants for the position of Human Resources Assistant (American Services).
The work schedule for this position is: Full Time, 40 hours per week
Start date: Candidate must be able to begin working within a reasonable period of time following receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Supervisory Position: No
Duties: Responsible for all American personnel programs at the Mission including but not limited to: Check-in/check-out processing; Travel Messages (TMs) for arriving/departing U.S. Direct Hire (USDH) staff ; provides general guidance on accreditation (visas and diplomatic ID processing); advising American employees on matters relating to career development and personnel regulations; NSDD-38 procedures for new or existing USDH positions; maintaining files for American employees; managing recruitment program for Family Member Appointment (FMA), Seasonal Hires, When Actually Employed (WAE), Rovers, etc.; and managing the Duty officer program.
Qualifications and Evaluations
Education: Completion of two years of general college studies is required.
EXPERIENCE: Minimum three years of experience in human resources or administrative field is required.
JOB KNOWLEDGE: The full performance level of this position should have detailed knowledge of USG personnel administration (3 FAM – Foreign Affairs Manual). Understanding of classification procedures as it relates to EFM hiring, detailed knowledge with recruitment and employment regulations for American employees. Knowledge of Privacy Act requirements as they relate to personal information. Knowledge of local regulations related to visas, accreditation, Vienna Convention on diplomatic relations, Protocol Guidebook, The Bilateral Work Agreement (BWA) for EFM employment on the local economy, etc.
LANGUAGE: English level III (Good working knowledge) Reading/Writing/Speaking is required. This may be tested.
SKILLS AND ABILITIES: Good working knowledge of Microsoft Office (Word, Excel, Power point, Outlook, and Internet). Skills in using tools such as Overseas Personnel System (OPS) and Electronic Recruitment Application (ERA). Must have excellent customer service and communication skills to manage in-person and telephone contacts. Must be organized, diligent and able to work under pressure. Good interpersonal relationships are required. This may be tested.
Qualifications: All applicants under consideration will be required to pass medical and security certifications.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
(1) AEFM / USEFM who is a preference-eligible U.S. Veteran*
(2) AEFM / USEFM
(3) FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active-duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc?) and for additional employment considerations, please visit the following link: https://careers.state.gov/wp-content/uploads/2018/04/VA-Definitions-and-Additional-Employment-Considerations.pdf
How to Apply: All candidates must be able to obtain and hold a Public Trust clearance.
All applications must be submitted online. Applicants shall be required to register under the careers page for U.S. Embassy Kampala following instructions on the link below
For further assistance call 0414-306001
You will receive confirmation of registration and proceed to apply.
On completion of this process, you will receive an auto response via your email.
Required Documents: Please provide the required documentation listed below with your application:
- College/ University transcripts
- Copy of Orders
- DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
- SF-50 (if applicable)
What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information: the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.
Thank you for your application and your interest in working at the U.S. Mission in Uganda.