JOB VACANCY ANNOUNCEMENT | U.S. Mission Uganda
Announcement Number: Kampala-2021-004
Position Title: Mail Room and File Supervisor
Opening Period: 2/05/2021 – 2/12/2021
Salary: UGX 44,197,171
For More Info: KampalaHR@state.gov
Who May Apply: Current Employees of the Mission – All Agencies and/or U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); or Declared Members of Household (MOHs) – All Agencies. (Actual FS salary determined by Washington D.C.)
Security Clearance Required: Local Security Certification or Public Trust
Duration Appointment: Indefinite subject to successful completion of probationary period
Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary: The U.S. Mission in Uganda is seeking eligible and qualified applicants for the position of Mail Room and File Supervisor
The work schedule for this position is:
• Full Time, 40 hours per week
Start date: Candidate must be able to begin working within a reasonable period of time following receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Supervisory Position: Yes
Duties: The incumbent serves as the Mailroom Supervisor of the U.S. Embassy Kampala full-service Diplomatic Post Office (DPO) and unclassified pouch serving multiple agencies. His/her duties include management of DPO operations and accountability of all material sent through unclassified pouch. The incumbent ensures adherence to compliance with all Department of State (DOS), US Postal Service (USPS), and Uganda customs policies and regulations. S/he supervises the mailroom to ensure accurate and timely delivery of services to all. S/he provides guidance to all offices authorized to use DPO and pouch services. S/he tracks and is accountable for all funds issued to the mailroom, is the Contracting Officer Representative (COR) for shipping contracts and makes sure all Blanket Purchase Agreement (BPA) contracts are up to date. The incumbent manages the reproduction and print shop and oversees the maintenance of all mission copy machines. S/he supervises and rates three full-time mailroom staff. The incumbent is supervised by the Information Management Specialist (IMS).
Qualifications and Evaluations
EDUCATION: Completion of secondary school (both ‘O’ and ‘A’ levels) is required.
EXPERIENCE: Two years of mail handling, logistics, supply, or warehouse is required.
JOB KNOWLEDGE: Knowledge of mail handling and office duplicating instructions, organization, functions, personnel and practices of the Mission is required. Ability to interpret and adhere to the FAM and Diplomatic Mail policies and procedures. Knowledge of processing inbound and outbound shipments utilizing the Integrated Logistical Management System (ILMS) software is required.
Evaluations: (This may be tested)
LANGUAGE: Level III (Good Working Knowledge) Speaking/Reading/Writing in English is required. Level II spoken ability (limited knowledge) in any of the following local languages; Luganda, Swahili, Lusoga, Lugisu, Ateso, Japadhola, Runyakitara, Alur, Langi or Acholi is required.
SKILLS AND ABILITIES: Basic computer skills to include Microsoft Office. Level 1 typing – 20 w.p.m. is required. Ability to lift and carry up to 50 lbs is required. Good organizational, communication and writing skills is required. Ability to work well under pressure and attention to detail is required. Multitasking in all areas of mailroom environment is required. Experience working with vendors and staff to run an effective mail room is required. Experience in running various office machines (Copier, paper cutter, folding machine, postage meter, and collator) is required. Ability to learn new concepts quickly and be self-motivated is required.
Qualifications: All applicants under consideration will be required to pass medical and security certifications.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
(1) AEFM / USEFM who is a preference-eligible U.S. Veteran*
(2) AEFM / USEFM
(3) FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc?) and for additional employment considerations, please visit the following link: https://careers.state.gov/wp-content/uploads/2018/04/VA-Definitions-and-Additional-Employment-Considerations.pdf
How to Apply:
1. All candidates must be able to obtain and hold a Local Security Certification or Public Trust clearance.
All applications must be submitted online. Applicants shall be required to register under the careers page for U.S. Embassy Kampala following instructions on the link below:
2. For further assistance call 0414-306001
3. You will receive confirmation of registration and proceed to apply.
4. On completion of this process, you will receive an auto response via your email.
What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information: the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.
Thank you for your application and your interest in working at the U.S. Mission in Uganda.