Mailroom Clerk | Kampala-2021-029 | Closing: October 04, 2021


U.S. Mission Uganda
Announcement Number: Kampala-2021-029
Position Title: Mailroom Clerk
Opening Period: 9/20/2021 – 10/4/2021
Series: 0130
Grade: FP-08/FSN-06
Salary: USD 34,021 (Actual FS salary determined by Washington D.C.)
For More Info: Human Resources Officer: Bridget C. Kissinger
Who May Apply: Current Employees of the Mission – All Agencies and/or U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); or declared Members of Household (MOHs); dependents of U.S. Personal Services Contract (USPSC) who are assigned under COM – All Agencies
Security Clearance Required: Top-Secret security clearance
Duration Appointment: FMA not to exceed 5 years
Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply ( )

Summary: The U.S. Mission in Uganda is seeking eligible and qualified applicants for the position of Mailroom Clerk.

The work schedule for this position is: Full Time, 40 hours per week

Start date: Candidate must be able to begin working within a reasonable period of time following receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No

Duties: Supporting the day-to-day operations of the Diplomatic Post Office (DPO) and Diplomatic Pouch and Mail. Ensuring the proper transportation of pouch and mail between the Embassy and Airport. Dispatching, receiving, and distributing all diplomatic pouches and DPO Mail. Receiving and sending international registered and local mail. Preparing and submitting billing reports to the FMO and other Embassy agencies as required. Screening local and international mail for hazardous substances. Provide on the job training of postal clerks in the procedures for processing incoming and outgoing DPO mail and unclassified pouch in accordance with DPO/DPM rules and regulations. Manage Classified Pouch operations at post, including preparing the shipment in ILMS, providing escort for the pouch, and processing the incoming shipment. Position will report to the Information Management Specialist on a daily basis.

Download: Detailed Position Description | PD-AFRCC signed Kampala 5218 Mail Room Clerk

Qualifications and Evaluations

Education: A High School diploma is required.


EXPERIENCE: One year of clerical office experience or customer service is required.

JOB KNOWLEDGE: Proficiency of Microsoft Office suite is required.


LANGUAGE: Level IV (Fluent) speaking/reading/writing of English is required. This may be tested.

SKILLS AND ABILITIES: Ability to perform duties that involve walking, standing, carrying and lifting mailbags up to 70lbs is required. Good interpersonal skills are required. Possess keyboard/typing skills where accuracy is required. Knowledge of Microsoft Office suite (Word and Excel). Ability to be a team player and adapt to changing priorities is required. Is required to maintain a TOP SECRET security clearance. This may be tested.

Qualifications: All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Other information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


(1) AEFM / USEFM who is a preference-eligible U.S. Veteran*


(3) FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active-duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc?) and for additional employment considerations, please visit the following link:

How to Apply: All candidates must be able to obtain and hold a Top-Secret security clearance.

All applications must be submitted online. Applicants shall be required to register under the careers page for U.S. Embassy Kampala following instructions on the link below

  1. For further assistance call 0414-306001

  2.  You will receive confirmation of registration and proceed to apply.

  3. On completion of this process, you will receive an auto response via your email.

Required Documents: Please provide the required documentation listed below with your application:

  • High school transcripts/ equivalent diploma
  • Copy of Orders
  • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)

What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information: the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.

Thank you for your application and your interest in working at the U.S. Mission in Uganda.