U.S. Mission Uganda
Announcement Number: Kampala-2018-032
Position Title: Management Assistant
Opening Period: 7/19/2018 – 8/1/2018
Series/Grade: FP 6
Salary: USD 48,135 – USD 62,805 Actual FS salary determined by Washington D.C.
For More Info: Human Resources Officer: Bridget C. Kissinger
Who May Apply: U.S. Citizen Eligible Family Members (USEFMs) – All Agencies
Security Clearance Required: Secret
Duration Appointment: FMA not to exceed 5 years
Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply (https://careers.state.gov/wp-content/uploads/2018/02/Eight-Qualities-of-Overseas-Employees.pdf )
Summary: The U.S. Mission in Uganda is seeking eligible and qualified applicants for the position of Management Assistant.
The work schedule for this position is:
- Full Time, 40 hours per week
Start date: Candidate must be able to begin working within a reasonable period of time following receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Supervisory Position: No
Duties: Provides full administrative and clerical support to all Embassy sections including filling in for all direct hire/EFM Office Management Specialists during temporary absences/periods of short staffing. Incumbent shall assist in managing special projects including COTELs and POTUS’ and escort pouch when required. Incumbent shall work on temporary basis and supervised by the Management Officer.
Qualifications and Evaluations
EDUCATION: Completion of secondary (high) school is required.
EXPERIENCE: Minimum of 2 years of administrative or secretarial experience is required.
JOB KNOWLEDGE: Knowledge of correspondence procedures and general customer service is required. Knowledge of office protocol matters, logistics and related office requirements is required. Proper and efficient secretarial and office management procedures as practiced by the U.S. Mission Uganda is required.
LANGUAGE: Level III (good working knowledge) reading/speaking/writing in English is required. (This may be tested.)
SKILLS AND ABILITIES: (This may be tested.)
Typing level II (40wpm) is required. Basic knowledge of Microsoft Office, Outlook and Internet is required. Ability to work flexible hours is required. Must be tactful, possess good judgment and be able to communicate with employees at all levels. Ability to accurately proofread written material to eliminate errors, well-organized, ability to meet deadlines and to work in a multi-tasking environment is required. Must be eligible to obtain a secret clearance. Basic numerical skill required.
Qualifications: All applicants under consideration will be required to pass medical and security certifications.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
(1) AEFM / USEFM who is a preference-eligible U.S. Veteran*
(2) AEFM / USEFM
(3) FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc?) and for additional employment considerations, please visit the following link: https://careers.state.gov/wp-content/uploads/2018/04/VA-Definitions-and-Additional-Employment-Considerations.pdf
How to Apply: All candidates must be able to obtain and hold a Secret security clearance. Applicants must submit a Universal Application for Employment (DS-174) which is available on https://ug.usembassy.gov/embassy/jobs/.
To apply for this position, applicants should electronically submit the documents listed below to:
SUBMIT APPLICATION TO:
Human Resources Office
For more information on how to apply visit the Mission internet site https://ug.usembassy.gov/embassy/jobs/ .
Required Documents: Please provide the required documentation listed below with your application:
- Copy of Orders/Assignment Notification (or equivalent)
- Degree/ education transcripts
- DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
- SF-50 (if applicable)
- List of references
What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information: the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.
Thank you for your application and your interest in working at the U.S. Mission in Uganda.