Notice of Funding Opportunity: Civic Education Project

Funding Opportunity Title: Civic Education Project
Funding Opportunity Number: DOS-PAS-FY19-KAM02
Deadline for Applications: December 21, 2018
CFDA Number: 19.040 – Public Diplomacy Program
Total Amount Available: Up to $25,000
This notice is subject to availability of funding.

The Public Affairs Section of the U.S. Mission in Uganda announces an open competition for organizations interested in submitting applications for a small grant to implement and manage a civic education project. The project should be designed to deliver an educational program camp experience in each of Uganda’s four administrative districts that will combine intensive English language programming with learning about democratic values and participatory citizenship through activities such as training sessions, workshops, debates, discussions, community service, and cultural events. The civic education camp should include meetings with political representatives, such as elected officials. The applicant organization should propose relevant activities of various types, as listed above, pertaining to the theme of the camp; these should be described in the proposal, with a focus on how they help achieve the camp goals and the language to be used; please remember that activities should include a U.S.-related component and use of English whenever possible. The applicant should indicate the resources to be used for the proposed activities, including partner organizations the applicant wishes to involve in conducting them.

In order to successfully implement the project, the grantee must collaborate closely with the Embassy to select applicants. The implementer will be expected to plan for transportation, accommodation, meals and incidentals with attention to all health and safety requirements as well as to cost efficiency, legal and administrative requirements for minors’ participation in educational camps, as well as adult supervision. Cost sharing is recommended; in-kind contributions by the applicant organization are welcome and may include: provision of space or securing a venue on a partner organization’s premises for the camp activities; provision of equipment; obtaining a discounted price for accommodation, room rental, etc., providing transportation and/or meals, etc. The applicant organization should provide details on their experience organizing such events and indicate possible challenges to the proposed activity and how they would address them. The partner must include an evaluation and follow-up metric as part of the program. This project supports one of our main Mission goals, to improve Uganda’s education, health, and economic development systems.

Project Requirements
The project proposal must clearly state how the project beneficiaries (applicants) will be selected, the mode of training and activities, how the project implementer will deliver the proposed curriculum, a sample curriculum, and a clear timeline for implementation. The implementing partner should aim at selecting at least 25 participants per administrative region for this project. The following criteria must be met by the participants to be considered for this program:
• Young adults between 16-18 years of age;
• Actively enrolled in school and in good standing;
• Demonstrated leadership and commitment to public service.

Criteria for the selection of the implementing partner will include but is not limited to the following:
• Established track record for organizing educational activities;
• Organization must be duly registered as an NGO or Community Based Organization;
• Implementer’s ability to cost-share.
• The implementer host four civic education camps for students that address the powers and authorities of local governments and the central government;
• Project participants are selected by an open application process that is transparent and equitable;
• The program should teach the participants the basic tenants of civic engagement and assist the participants in designing a civic engagement project within their local community;
• Participants are expected to implement a project in their community using what they’ve learned;
• Participants are expected to report on their project success or failure during a summit held in the central region.

The period of performance should fall between February and December 2019. Evaluation and impact analysis for the project will take place for one year following the end of the project.

Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

1. Proposal: The proposal should clearly explain how the project will be implemented, including enough detail that someone unfamiliar with the proposal would easily understand the goals. You may use your own proposal format, but it must include all the items below.
• Proposal Summary: A short, concisely written narrative that outlines the proposed project, including project objectives, goals, and outcomes.
• Introduction to the Organization or Individual applying: A very brief description of past and present operations that demonstrate the organization/individual’s ability to implement the project. Include information on all previous grants from the U.S. Mission and/or U.S. government agencies.
• Problem Statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed project is needed.
• Project Goals and Objectives: The “goals” describe what the project is intended to achieve. The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.
• Project Activities: Describe the project activities and how they will help achieve the objectives.
• Program Methods and Design: A description of how the project is expected to work to solve the stated problem and achieve the goal. Include a logic model as appropriate.
• Proposed Project Schedule and Timeline: The proposed timeline for the project activities. Include the dates, times, and locations of planned activities and events.
• Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the project. What proportion of their time will be used in support of this project?
• Project Partners: List the names and type of involvement of key partner organizations and sub-awardees.
• Project Monitoring and Evaluation Plan: This is an important part of successful grants. Throughout the time-frame of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
• Future Funding or Sustainability: Applicant’s plan for continuing the program beyond the grant period, ability to cost-share, or the availability of other resources, if applicable.

2. Budget in US dollars: Use budget categories listed below when drawing up the project budget, include a short narrative of the budget items. All budget items must be itemized.

Guidelines for the Project Budget
• Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the project, and the percentage of their time that will be spent on the project.
• Travel: Estimate the costs of travel and per diem for this project, both for program staff, consultants or speakers, and participants/beneficiaries. If the project involves international travel, include a brief statement of justification for that travel.
• Equipment: Describe any machinery, furniture, or other personal property that is required for the project, which has a useful life of more than one year (or a life longer than the duration of the project), and costs at least $5,000 per unit.
• Supplies: List and describe all the items and materials, including any computer devices, that are needed for the project. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.
• Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor. Also describe any sub-awards to non-profit partners that will help carry out the project activities.
• Other Direct Costs: Describe other costs directly associated with the project, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.
• Indirect Costs: These are costs that cannot be linked directly to the project activities, such as overhead costs needed to help keep the organization operating.
• “Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues.
• Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages.

C. Required Registrations:

All organizations applying for this grant must obtain these registrations. Registration does not have to be completed at the time of application, but must be completed before finalization of the grant. All are free of charge:
• Unique entity identifier from Dun & Bradstreet (DUNS number)
• registration

Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)

DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet. If your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting

NCAGE application: Application page here:
Instructions for the NCAGE application process:

For NCAGE help from outside the U.S., call 1-269-961-7766
Email for any problems in getting an NCAGE code.

Step 2: After receiving the NCAGE Code, proceed to register in by logging onto: SAM registration must be renewed annually.

D. Eligibility
Any registered non-profit, non-governmental organization may submit a proposal. Cost-sharing or matching is encouraged but not required.

E. Review and Selection Process

A Grants Review Committee will evaluate all eligible applications and contact the selected implementer. Only organizations whose applications are being considered for funding will be contacted by the U.S. Mission.

All application materials must be submitted by email to by December 21, 2018.