PEACE CORPS

Overseas Request for Quotation (RFQ) for Supplies/Services/Equipment

RFQ Number: 617-23-20

Date: April 11, 2023

Peace Corps/ Uganda has a need for conference and storage facilities, accommodation, meals and soft drinks for about 123 participants. The training is due to take place from October 8 to 13, 2023. Peace Corps is soliciting fixed-price quotations from the vendor community for the supplies and/or services detailed below.

If you are interested in submitting a quotation, please do so by sending your completed and signed Attachment 1—Vendor Quotation Form e-mail to: UG-procurement@peacecorps.gov

Quotations are due no later than 15:00 East African Time on April 25, 2023.  Late quotations will not be accepted.

Written questions about this Request for Quotation (RFQ) may be sent in the same fashion to the individual noted above in advance of the RFQ due date.  No phone calls please.

Only quotations from hotels/facilities within Uganda will be acceptable. Quotations will NOT be accepted from “third party.”

Peace Corps will evaluate all quotations received by the deadline based on the minimum requirements and/or evaluation factor(s) shown below.  Contingent on the availability of funds and continued need for the supplies and/or services, at the end of the evaluation process, Peace Corps intends to award a firm-fixed-price contract for the purchase of the required supplies and/or services to the selected vendor.

1. Statement of Work/Description of Requirements

Item	Description	Qty
001	Storage Space	0005
002	Conference Halls	0005
003	Break Out Space	0024
004	Breakfast	0458
005	Break teas (AM)	0384
006	Lunches	0348
007	Break tea (PM)	0363
008	Dinners	0458
009	Singles	0483
010	Jumbo Water (18.5 liters)	0048

 

• Maintain standard operating procedures as per Public Health guidelines and have highly visible COVID protective signage
• Spacious field for outdoor activities is a requirement
• Spacious conference facilities with PA systems
• Adequate internet connectivity
• Adequate self-contained rooms for individual occupancy
• Ample open air/outside locations and well-ventilated conference space to ensure social distancing
• A venue that is quiet and conducive for training, away from so much traffic and noisy drinking joints

1. Place of Performance and Required Work or Delivery Schedule                                                      

 Kampala & Neighboring Districts – October 8 – 13, 2023

1. Contract Terms and Conditions

 As an Agency of the United States Government, Peace Corps has an approved contract template that it intends to use for the award.  Peace Corps reserves the right to deny making a contract award to a vendor should they refuse to sign the Peace Corps approved contract template.

1. Minimum Criteria:

 A quotation will not be considered further if it does not meet the following minimum criteria:

• If it is incomplete
• Meet deadline
• Vendor is not available during the specified time when services are required

1. Evaluation Factors:

 Quotations that meet the minimum criteria listed above may be further evaluated based on the following factors:

• Price
• Training requirements for example availability of breakout space
• Conducive learning environment (quiet)
• Safety and Security consideration

Award may be made with or without negotiations between the Peace Corps and the selected vendor.  Award may be made to a vendor that provided the lowest priced technically acceptable quotation, or to a vendor other than the one that provided the lowest priced quotation, should that vendor be determined to have provided the best value quotation to the Peace Corps taking technical and cost factors into account.

All vendors that submit quotations in response to this RFQ will be notified of the results.

[End of RFQ]

ATTACHMENT 1 – VENDOR QUOTATION FORM

RFQ Number:  617-23-20

Vendor:
Authorized Representative:
Name:
Position/Title:
Phone Number:
E-mail Address:
Quoted Prices (Inclusive of Administrative and/or Overhead Costs):

 

Date	Item/Description	# of people	QTY/Amount of Units	Rate Per Unit Cost	Subtotal
8/10/2023
	Storage Room		1
	Conference Hall	200	1
	Lunch	4	4
	Break tea (PM)	62	62
	Dinner	62	62
	Singles	67	67
	Jumbo Water (18.5 liters)	62	6
				SUBTOTAL
9/10/2023
	Storage Room		1
	Conference Hall	200	1
	Break Out Space	30	6
	Breakfast	62	62
	Break tea (AM)	69	69
	Lunch	29	29
	Break tea (PM)	69	69
	Dinner	62	62
	Singles	67	67
	Jumbo Water (18.5 liters)	69	7
				SUBTOTAL
10/10/2023
	Storage Room		1
	Conference Hall	200	1
	Break Out Space	30	6
	Breakfast	62	62
	Break tea (AM)	69	69
	Lunch	69	69
	Break tea (PM)	109	109
	Dinner	102	102
	Singles	107	107
	Jumbo Water (18.5 litres)	109	11
				SUBTOTAL
11/10/2023
	Storage Room		1
	Conference Hall	200	1
	Break Out Space	30	6
	Breakfast	102	102
	Break tea (AM)	123	123
	Lunch	123	123
	Break tea (PM)	123	123
	Dinner	116	116
	Singles	121	121
	Jumbo Water (18.5 litres)	123	12
				SUBTOTAL
12/10/2023
	Storage Room		1
	Conference Hall	200	1
	Break Out Space	30	6
	Breakfast	116	116
	Break tea (AM)	123	123
	Lunch	123	123
	Break Tea (PM)	0	0
	Dinner	116	116
	Singles	121	121
	Jumbo Water (18.5 liters)	123	12
				SUBTOTAL
13/10/2023
	Breakfast	116	116
				SUBTOTAL
				TOTAL
				VAT (18%)
				Local Tax
				GRAND TOTAL

 

Items/Services Included in Total Quoted Price Above but Not Indicated in Chart:

Quoted Work or Delivery Schedule (If Any):

Quoted Payment Terms:

Quoted Warranty Terms (If Any):

Quoted Additional Terms and/or Conditions:

SUPPLIER AUTHORIZED REPSENTATIVE

Signature:  _______________________________

Date: _______________________________

 

By U.S. Mission Uganda | 11 April, 2023 | Topics: Exclude, Sections & Offices