PEACE CORPS
Overseas Request for Quotation (RFQ) for Supplies/Services/Equipment
RFQ Number: 617-PC2021-003
Date: December 7, 2021
Peace Corps/ Uganda has a need for two vehicles Peace Corps is soliciting fixed-price quotations from the vendor community for the supplies and/or services detailed below.
If you are interested in submitting a quotation, please do so by sending your completed and signed Attachment 1—Vendor Quotation Form e-mail to:
Name: The Procurement Office
Address: Plot 48 Malcom X Avenue, Kololo
E-mail: UG-procurement@peacecorps.gov
Quotations are due no later than 4:30PM on December 21, 2021. Late quotations will not be accepted.
Written questions about this Request for Quotation (RFQ) may be sent in the same fashion to the individual noted above in advance of the RFQ due date. No phone calls please.
Peace Corps will evaluate all quotations received by the deadline based on the minimum requirements and/or evaluation factor(s) shown below. Contingent on the availability of funds and continued need for the supplies and/or services, at the end of the evaluation process, Peace Corps intends to award a firm-fixed-price contract for the purchase of the required supplies and/or services to the selected vendor.
- Statement of Work/Description of Requirements
| Item | Description | Qty |
| 001 | White Toyota Land Cruiser Hard Top 4WD | 2 |
| 002 | Bull Bars | 2 |
| 003 | Winch and Recovery Kit | 2 |
| 004 | Roof Racks | 2 |
| 005 | High Lift Jerks | 2 |
| 006 | First Aid Kits | 2 |
All vehicles must contain the following standard options:
- Be unused with original, unused parts
- Seat belts (all locations, including front, rear, side, middle, and jump seat passengers)
- Air conditioning
- AM/FM radio and CD player
- Power steering
- Intermittent wipers
- Mud guards
- Owner’s manual in English
- Electronic anti-theft system
- Steering wheel lock
- The manufacturer’s commercial warranty registered to the Peace Corps as the first registered owner
All vehicle(s) must meet local regulations and be able to be supported by the local authorized distributor.
All vehicle(s) must include general specifications.
If importing the vehicles into Uganda the vendor must:
- Complete the customs clearance based on duty exemption approval documents provided to the vendor by the Peace Corps;
- Transport the vehicle to Mombasa; and then to Kampala
- Complete the necessary importation registration paperwork.
B. Place of Performance: Kampala
C. Contract Terms and Conditions
As an Agency of the United States Government, Peace Corps has an approved contract template that it intends to use for the award. Peace Corps reserves the right to deny making a contract award to a vendor should they refuse to sign the Peace Corps approved contract template.
D. Minimum Criteria:
A quotation will not be considered further if it does not meet the following minimum criteria:
- If it is incomplete
- Meet deadline
- Vendor is not available during the specified time when services are required
E. Evaluation Factors:
Quotations that meet the minimum criteria listed above may be further evaluated based on the following factors:
- Not Applicable
Award may be made with or without negotiations between the Peace Corps and the selected vendor. Award may be made to a vendor that provided the lowest priced technically acceptable quotation, or to a vendor other than the one that provided the lowest priced quotation, should that vendor be determined to have provided the best value quotation to the Peace Corps taking technical and cost factors into account.
All vendors that submit quotations in response to this RFQ will be notified of the results.
[End of RFQ]
ATTACHMENT 1 – VENDOR QUOTATION FORM
RFQ Number: 617-PC2021-003
Vendor:
Authorized Representative:
Name:
Position/Title:
Phone Number:
E-mail Address:
Quoted Prices (Inclusive of Administrative and/or Overhead Costs):
| Item | Description | QTY | Specifications | Unit Cost | Subtotal |
| 1 | White Toyota Land Cruiser Hard Top 4WD | 2 | See RFQ for Standard specifications and Chart 001 in RFQ for specific requirements | ||
| 2 | Bull Bars | 2 | |||
| 3 | Winch and Recovery kits | 2 | |||
| 4 | Roof Racks | 2 | |||
| 5 | High Lift Jerks | 2 | |||
| 6 | First Aid kits | 2 | |||
| 7 | Transportation of Vehicles to Mombasa, Kenya; and then to Kampala | ||||
| 8 | Importation registration paperwork | ||||
| 9 | Other local paperwork/fees not included above | Vendor to describe |
Items/Services Included in Total Quoted Price Above but Not Indicated in Chart:
Quoted Work or Delivery Schedule (If Any):
Quoted Payment Terms:
Quoted Warranty Terms (If Any):
Quoted Additional Terms and/or Conditions:
SUPPLIER AUTHORIZED REPSENTATIVE
Signature: _______________________________
Date: _______________________________
