Peace Corps / Uganda | RFQ Number: 617-2022-10 | Closing: May 13, 2022 – 3pm local time

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PEACE CORPS | Overseas Request for Quotation (RFQ) for Supplies/Services/Equipment

RFQ Number: 617-2022-10

Date: April 28, 2022

Peace Corps/ Uganda has a need for conference and storage facilities, accommodation, meals and soft drinks for about 172 participants. The training is due to take place from July 31 to September 11, 2022. Peace Corps is soliciting fixed-price quotations from the vendor community for the supplies and/or services detailed below.     

If you are interested in submitting a quotation, please do so by sending your completed and signed Attachment 1—Vendor Quotation Form e-mail to:

Name: The Procurement Office

Address: Plot 48 Malcom X Avenue, Kololo

E-mail: UG-procurement@peacecorps.gov

Quotations are due no later than 3pm on May 13, 2022.  Late quotations will not be accepted.

Written questions about this Request for Quotation (RFQ) may be sent in the same fashion to the individual noted above in advance of the RFQ due date.  No phone calls please.

Peace Corps will evaluate all quotations received by the deadline based on the minimum requirements and/or evaluation factor(s) shown below.  Contingent on the availability of funds and continued need for the supplies and/or services, at the end of the evaluation process, Peace Corps intends to award a firm-fixed-price contract for the purchase of the required supplies and/or services to the selected vendor.

Download a RFQ Number: 617-2022-10

  1. Statement of Work/Description of Requirements  

Item

Description

Qty

001

Storage Space

   0042

002

Conference Halls

   0042

003

Break Out Space

   0246

004

Breakfast

  3,525

005

Break teas (AM)

  3,595

006

Lunches

  3,529

007

Break tea (PM)

  3,669

008

Dinners

  3,525

009

Singles

  3,525

010

Drinking Water (500ml)

10,976
  • Maintain standard operating procedures as per Public Health guidelines and have highly visible COVID protective signage
  • Spacious field for outdoor activities is a requirement
  • Spacious conference facilities with PA systems
  • Adequate internet connectivity
  • Adequate self-contained rooms for individual occupancy
  • Ample open air/outside locations and well ventilated conference space to ensure social distancing
  • A venue that is quiet and conducive for training, away from so much traffic and noisy drinking joints

B.  Place of Performance and Required Work or Delivery Schedule

Central Region

July 31 – September 11, 2022

C. Contract Terms and Conditions

As an Agency of the United States Government, Peace Corps has an approved contract template that it intends to use for the award.  Peace Corps reserves the right to deny making a contract award to a vendor should they refuse to sign the Peace Corps approved contract template. 

D. Minimum Criteria:

A quotation will not be considered further if it does not meet the following minimum criteria:

  • If it is incomplete
  • Meet deadline
  • Vendor is not available during the specified time when services are required

E. Evaluation Factors:

Quotations that meet the minimum criteria listed above may be further evaluated based on the following factors:

  • Price
  • Training requirements for example availability of breakout space
  • Payment Terms
  • Conducive learning environment (quiet)
  • Past Performance
  • Safety and Security consideration

Award may be made with or without negotiations between the Peace Corps and the selected vendor.  Award may be made to a vendor that provided the lowest priced technically acceptable quotation, or to a vendor other than the one that provided the lowest priced quotation, should that vendor be determined to have provided the best value quotation to the Peace Corps taking technical and cost factors into account.

All vendors that submit quotations in response to this RFQ will be notified of the results.

[End of RFQ]

ATTACHMENT 1 – VENDOR QUOTATION FORM

RFQ Number:  617-2022-10

Vendor:

Authorized Representative:

Name:

Position/Title:

Phone Number:

E-mail Address:

Quoted Prices (Inclusive of Administrative and/or Overhead Costs):  

Date

Item/Description

# of people

QTY/Amount of Units

Rate Per Unit Cost

Subtotal

31/7/2022

Storage Room

1

Conference Hall

300

1

Lunch

4

4

Break tea (PM)

74

74

Dinner

74

74

Singles

74

74

Drinking Water (500ml) 

74

74

SUBTOTAL

1/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

74

74

Break tea (AM)

84

84

Lunch

84

84

Break tea (PM)

84

84

Dinner

74

74

Singles

74

74

Drinking Water (500ml) 

84

252

SUBTOTAL

2/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

74

74

Break tea (AM)

84

84

Lunch

84

84

Break tea (PM)

84

84

Dinner

74

74

Singles

74

74

Drinking Water (500ml) 

84

252

SUBTOTAL

3/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

74

74

Break tea (AM)

84

84

Lunch

84

84

Break tea (PM)

84

84

Dinner

74

74

Singles

74

74

Drinking Water (500ml) 

84

252

SUBTOTAL

4/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

74

74

Break tea (AM)

84

84

Lunch

84

84

Break tea (PM)

84

84

Dinner

74

74

Singles

74

74

Drinking Water (500ml) 

84

252

SUBTOTAL

5/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

74

74

Break tea (AM)

84

84

Lunch

84

84

Break tea (PM)

84

84

Dinner

74

74

Singles

74

74

Drinking Water (500ml) 

84

252

SUBTOTAL

6/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

74

74

Break tea (AM)

84

84

Lunch

84

84

Break tea (PM)

84

84

Dinner

74

74

Singles

74

74

Drinking Water (500ml) 

84

252

SUBTOTAL

7/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

74

74

Break tea (AM)

74

74

Lunch

74

74

Break tea (PM)

80

80

Dinner

80

80

Singles

80

80

Drinking Water (500ml) 

80

240

SUBTOTAL

8/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

80

80

Break tea (AM)

90

90

Lunch

90

90

Break tea (PM)

90

90

Dinner

80

80

Singles

80

80

Drinking Water (500ml) 

90

270

SUBTOTAL

9/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

80

80

Break tea (AM)

90

90

Lunch

90

90

Break tea (PM)

90

90

Dinner

80

80

Singles

80

80

Drinking Water (500ml) 

90

270

SUBTOTAL

10/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

80

80

Break tea (AM)

90

90

Lunch

90

90

Break tea (PM)

90

90

Dinner

80

80

Singles

80

80

Drinking Water (500ml) 

90

270

SUBTOTAL

11/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

80

80

Break tea (AM)

90

90

Lunch

90

90

Break tea (PM)

90

90

Dinner

80

80

Singles

80

80

Drinking Water (500ml) 

90

270

SUBTOTAL

12/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

80

80

Break tea (AM)

90

90

Lunch

90

90

Break tea (PM)

90

90

Dinner

80

80

Singles

80

80

Drinking Water (500ml) 

90

270

SUBTOTAL

13/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

80

80

Break tea (AM)

90

90

Lunch

90

90

Break tea (PM)

90

90

Dinner

80

80

Singles

80

80

Drinking Water (500ml) 

90

270

SUBTOTAL

14/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

80

80

Break tea (AM)

80

80

Lunch

10

10

Break tea (PM)

80

80

Dinner

80

80

Singles

80

80

Drinking Water (500ml) 

80

240

SUBTOTAL

15/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

80

80

Break tea (AM)

85

85

Lunch

85

85

Break tea (PM)

85

85

Dinner

80

80

Singles

80

80

Drinking Water (500ml) 

85

255

SUBTOTAL

16/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

80

80

Break tea (AM)

85

85

Lunch

85

85

Break tea (PM)

85

85

Dinner

80

80

Singles

80

80

Drinking Water (500ml) 

85

255

SUBTOTAL

17/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

80

80

Break tea (AM)

85

85

Lunch

85

85

Break tea (PM)

85

85

Dinner

80

80

Singles

80

80

Drinking Water (500ml) 

85

255

SUBTOTAL

18/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

80

80

Break tea (AM)

85

85

Lunch

85

85

Break tea (PM)

85

85

Dinner

80

80

Singles

80

80

Drinking Water (500ml) 

85

255

SUBTOTAL

19/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

80

80

Break tea (AM)

85

85

Lunch

85

85

Break tea (PM)

85

85

Dinner

80

80

Singles

80

80

Drinking Water (500ml) 

85

255

SUBTOTAL

20/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

80

80

Break tea (AM)

85

85

Lunch

85

85

Break tea (PM)

85

85

Dinner

80

80

Singles

80

80

Drinking Water (500ml) 

85

255

SUBTOTAL

21/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

80

80

Break tea (AM)

77

77

Lunch

77

77

Break tea (PM)

77

77

Dinner

77

77

Singles

77

77

Drinking Water (500ml) 

80

240

SUBTOTAL

22/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

77

77

Break tea (AM)

82

82

Lunch

82

82

Break tea (PM)

82

82

Dinner

77

77

Singles

77

77

Drinking Water (500ml) 

82

246

SUBTOTAL

23/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

77

77

Break tea (AM)

82

82

Lunch

82

82

Break tea (PM)

82

82

Dinner

77

77

Singles

77

77

Drinking Water (500ml) 

82

246

SUBTOTAL

24/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

77

77

Break tea (AM)

82

82

Lunch

82

82

Break tea (PM)

82

82

Dinner

77

77

Singles

77

77

Drinking Water (500ml) 

82

246

SUBTOTAL

25/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

77

77

Break tea (AM)

82

82

Lunch

82

82

Break tea (PM)

82

82

Dinner

77

77

Singles

77

77

Drinking Water (500ml) 

82

246

SUBTOTAL

26/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

77

77

Break tea (AM)

82

82

Lunch

82

82

Break tea (PM)

82

82

Dinner

77

77

Singles

77

77

Drinking Water (500ml) 

82

246

SUBTOTAL

27/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

77

77

Break tea (AM)

82

82

Lunch

82

82

Break tea (PM)

82

82

Dinner

77

77

Singles

77

77

Drinking Water (500ml) 

82

246

SUBTOTAL

28/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

77

77

Break tea (AM)

77

77

Lunch

77

77

Break tea (PM)

77

77

Dinner

77

77

Singles

77

77

Drinking Water (500ml) 

77

231

SUBTOTAL

29/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

77

77

Break tea (AM)

82

82

Lunch

82

82

Break tea (PM)

82

82

Dinner

77

77

Singles

77

77

Drinking Water (500ml) 

82

246

SUBTOTAL

30/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

77

77

Break tea (AM)

82

82

Lunch

82

82

Break tea (PM)

82

82

Dinner

77

77

Singles

77

77

Drinking Water (500ml) 

82

246

SUBTOTAL

31/8/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

77

77

Break tea (AM)

82

82

Lunch

82

82

Break tea (PM)

82

82

Dinner

77

77

Singles

77

77

Drinking Water (500ml) 

82

246

SUBTOTAL

1/9/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

77

77

Break tea (AM)

82

82

Lunch

82

82

Break tea (PM)

82

82

Dinner

77

77

Singles

77

77

Drinking Water (500ml) 

82

246

SUBTOTAL

2/9/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

77

77

Break tea (AM)

82

82

Lunch

82

82

Break tea (PM)

82

82

Dinner

77

77

Singles

77

77

Drinking Water (500ml) 

82

246

SUBTOTAL

3/9/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

77

77

Break tea (AM)

82

82

Lunch

82

82

Break tea (PM)

82

82

Dinner

77

77

Singles

77

77

Drinking Water (500ml) 

82

246

SUBTOTAL

4/9/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

77

77

Break tea (AM)

77

77

Lunch

77

77

Break tea (PM)

77

77

Dinner

77

77

Singles

77

77

Drinking Water (500ml) 

77

231

SUBTOTAL

5/9/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

77

77

Break tea (AM)

82

82

Lunch

82

82

Break tea (PM)

82

82

Dinner

77

77

Singles

77

77

Drinking Water (500ml) 

82

246

SUBTOTAL

6/9/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

77

77

Break tea (AM)

82

82

Lunch

82

82

Break tea (PM)

82

82

Dinner

77

77

Singles

77

77

Drinking Water (500ml) 

82

246

SUBTOTAL

7/9/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

77

77

Break tea (AM)

82

82

Lunch

82

82

Break tea (PM)

82

82

Dinner

77

77

Singles

77

77

Drinking Water (500ml) 

82

246

SUBTOTAL

8/9/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

77

77

Break tea (AM)

82

82

Lunch

82

82

Break tea (PM)

172

172

Dinner

167

167

Singles

167

167

Drinking Water (500ml) 

172

336

SUBTOTAL

9/9/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

167

167

Break tea (AM)

172

172

Lunch

172

172

Break tea (PM)

172

172

Dinner

167

167

Singles

167

167

Drinking Water (500ml) 

172

516

SUBTOTAL

10/9/2022

Storage Room

1

Conference Hall

300

1

Break Out Space

30

6

Breakfast

167

167

Break tea (AM)

172

172

Lunch

172

172

Break tea (PM)

172

172

Dinner

167

167

Singles

167

167

Drinking Water (500ml) 

172

516

SUBTOTAL

11/9/2022

Breakfast

167

167

SUBTOTAL

TOTAL

VAT (18%)

Local Tax

GRAND TOTAL

Items/Services Included in Total Quoted Price Above but Not Indicated in Chart:

Quoted Work or Delivery Schedule (If Any):

Quoted Payment Terms:

Quoted Warranty Terms (If Any):

Quoted Additional Terms and/or Conditions:

SUPPLIER AUTHORIZED REPSENTATIVE  

Signature:  _______________________________

     

Date: _______________________________

By | 29 April, 2022 | Topics: Exclude, Sections & Offices

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