PEACE CORPS | Overseas Request for Quotation (RFQ) for Supplies/Services/Equipment

RFQ Number: 617-2022-11

Date: April 28, 2022

Peace Corps/ Uganda has a need for conference and storage facilities, accommodation, meals and soft drinks for about 180 participants. The training is due to take place from October 9 to 14, 2022. Peace Corps is soliciting fixed-price quotations from the vendor community for the supplies and/or services detailed below.     

If you are interested in submitting a quotation, please do so by sending your completed and signed Attachment 1—Vendor Quotation Form e-mail to:

Name: The Procurement Office

Address: Plot 48 Malcom X Avenue, Kololo

E-mail: UG-procurement@peacecorps.gov

Quotations are due no later than 3pm on May 13, 2022.  Late quotations will not be accepted.

Written questions about this Request for Quotation (RFQ) may be sent in the same fashion to the individual noted above in advance of the RFQ due date.  No phone calls please.

Peace Corps will evaluate all quotations received by the deadline based on the minimum requirements and/or evaluation factor(s) shown below.  Contingent on the availability of funds and continued need for the supplies and/or services, at the end of the evaluation process, Peace Corps intends to award a firm-fixed-price contract for the purchase of the required supplies and/or services to the selected vendor.

Download: RFQ Number: 617-2022-11

1. Statement of Work/Description of Requirements  

Item	Description	Qty
001	Storage Space	0005
002	Conference Halls	0005
003	Break Out Space	0024
004	Breakfast	0466
005	Break teas (AM)	0386
006	Lunches	0390
007	Break tea (PM)	0551
008	Dinners	0466
009	Singles	0466
010	Drinking Water (500ml)	1110

• Maintain standard operating procedures as per Public Health guidelines and have highly visible COVID protective signage
• Spacious field for outdoor activities is a requirement
• Spacious conference facilities with PA systems
• Adequate internet connectivity
• Adequate self-contained rooms for individual occupancy
• Ample open air/outside locations and well ventilated conference space to ensure social distancing
• A venue that is quiet and conducive for training, away from so much traffic and noisy drinking joints

B.  Place of Performance [and Required Work or Delivery Schedule]

Central Region

October 9 – 14, 2022

C. Contract Terms and Conditions

As an Agency of the United States Government, Peace Corps has an approved contract template that it intends to use for the award.  Peace Corps reserves the right to deny making a contract award to a vendor should they refuse to sign the Peace Corps approved contract template. 

D. Minimum Criteria:

A quotation will not be considered further if it does not meet the following minimum criteria:

• If it is incomplete
• Meet deadline
• Vendor is not available during the specified time when services are required

E. Evaluation Factors:

Quotations that meet the minimum criteria listed above may be further evaluated based on the following factors:

• Price
• Training requirements for example availability of breakout space
• Payment Terms
• Conducive learning environment (quiet)
• Past Performance
• Safety and Security consideration

Award may be made with or without negotiations between the Peace Corps and the selected vendor.  Award may be made to a vendor that provided the lowest priced technically acceptable quotation, or to a vendor other than the one that provided the lowest priced quotation, should that vendor be determined to have provided the best value quotation to the Peace Corps taking technical and cost factors into account.

All vendors that submit quotations in response to this RFQ will be notified of the results.

[End of RFQ]

ATTACHMENT 1 – VENDOR QUOTATION FORM

RFQ Number: 617-2022-11

Vendor:

Authorized Representative:

Name:

Position/Title:

Phone Number:

E-mail Address:

Quoted Prices (Inclusive of Administrative and/or Overhead Costs): 

Date	Item/Description	# of people	QTY/Amount of Units	Rate Per Unit Cost	Subtotal
9/10/2022
	Storage Room		1
	Conference Hall	300	1
	Lunch	4	4
	Break tea (PM)	63	63
	Dinner	63	63
	Singles	63	63
	Drinking Water (500ml)	63	63
				SUBTOTAL
10/10/2022
	Storage Room		1
	Conference Hall	300	1
	Break Out Space	30	6
	Breakfast	63	63
	Break tea (AM)	70	70
	Lunch	70	70
	Break tea (PM)	70	70
	Dinner	63	63
	Singles	63	63
	Drinking Water (500ml)	70	210
				SUBTOTAL
11/10/2022
	Storage Room		1
	Conference Hall	300	1
	Break Out Space	30	6
	Breakfast	63	63
	Break tea (AM)	70	70
	Lunch	70	70
	Break tea (PM)	115	115
	Dinner	108	108
	Singles	108	108
	Drinking Water (500ml)	115	345
				SUBTOTAL
12/10/2022
	Storage Room		1
	Conference Hall	300	1
	Break Out Space	30	6
	Breakfast	108	108
	Break tea (AM)	123	123
	Lunch	123	123
	Break tea (PM)	123	123
	Dinner	116	116
	Singles	116	116
	Drinking Water (500ml)	123	246
				SUBTOTAL
13/10/2022
	Storage Room		1
	Conference Hall	300	1
	Break Out Space	30	6
	Breakfast	116	116
	Break tea (AM)	123	123
	Lunch	123	123
	Swearing In Ceremony (PM)
	Fish fingers	180
	Chicken drum sticks	180
	Vegetable spring rolls	180
	Small sausages	180
	Mini vegetable pizzas	180
	Splash (All flavours)	180
	Giant Soda bottles Both Pepsi & Coke products	180
	Dinner	116	116
	Singles	116	116
	Drinking Water (500ml)	123	246
				SUBTOTAL
14/10/2022
	Breakfast	116	116
				SUBTOTAL
				TOTAL
				VAT (18%)
				Local Tax
				GRAND TOTAL

Items/Services Included in Total Quoted Price Above but Not Indicated in Chart:

Quoted Work or Delivery Schedule (If Any):

Quoted Payment Terms:

Quoted Warranty Terms (If Any):

Quoted Additional Terms and/or Conditions:

SUPPLIER AUTHORIZED REPSENTATIVE  

Signature:  _______________________________

     

Date: _______________________________

By U.S. Mission Uganda | 29 April, 2022 | Topics: Exclude, Sections & Offices