Preventive Maintenance for Switch Gears | 19UG5023R0003 | Closing: 11.09, 2022, @ 10:00am

Dear Prospective Quoter:

Subject: Request for Quotations number 19UG5023R0003- Preventive Maintenance for Switch Gears at Chancery.

Enclosed is a Request for Quotations (RFQ) for Preventive Maintenance for Switch Gears at Chancery.  If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

Download: Detailed Solicitation Document | Preventive Maintenance Switch Gears

Download: SF1449 Cover Page

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference at the site, The pre-proposal conference will be held on October 31, 2022, at 10:00 am (local time) at the U.S. Embassy Kampala. Prospective offerors/quoters should contact the contracting officer by email;  by October 28, 2022, at 10:00 am for additional information or to arrange entry to the building.

Quotations are due by November 9, 2022, at 10:00am local time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted in a sealed envelope marked “Quotation Enclosed for 19UG5023R0003: Preventive Maintenance for Switch Gears at Chancery. to the Contracting Officer American Embassy Kampala, Plot 1557 Ggaba Road Nsambya


Your quotation must be submitted electronically to It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

  1. SF-1449
  2. Section I, Pricing
  3. Section 5 Representations and Certifications
  4. Additional information as required in Section 3
  5. “The Offeror should submit a completed IRS Form W-14, found at, to ensure compliance with FAR 52.229-11;”]
  6. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

James Kania
Contracting Officer