SOLICITATION NUMBER: 617-17-00009
ISSUANCE DATE: September 21, 2017
CLOSING DATE/TIME: September 28, 2017, 4:45 P.M. Ugandan Time
SUBJECT: Request for Offers: Project Manager
Ladies and Gentlemen:
The United States Government, represented by the U.S. Agency for International Development (USAID), requires the services of a Project Manager – to oversee project planning, technical oversight, contract administration and quality assurance of the USAID temporary duty house – as described in this solicitation.
Offers must be in accordance with the specifications listed in Attachment 1 of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.
Multiple awards may be made as a result of this solicitation.
This solicitation does not in any way bind USAID to award a purchase order contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offers.
Any questions must be directed to the Point of Contact specified in Attachment 1.
1. SOLICITATION NUMBER: 617-17-00009
2. ISSUANCE DATE: September 21, 2017
3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: September 28, 2017, 4:45 PM Ugandan Time
4. TITLE: Project Manager
5. PERIOD OF PERFORMANCE: The estimated period of performance for this task shall not exceed 6 months from – effective o/a October 16, 2017 and end o/a April 31, 2018.
6. PLACE OF PERFORMANCE: Kampala, Uganda
7. STATEMENT OF WORK: Project Manager: Oversee completion of renovation and interior design of USAID/Uganda’s temporary duty (TDY) house.
Multiple awards may be made as a result of this solicitation.
USAID/Uganda’s activities are of exceptionally broad scope and complexity. In FY 2013 the overall U.S. Government (USG) assistance to Uganda totaled $526M, with USAID accounting for $341M. The Mission’s complex and challenging assistance program consists of five action areas: economic growth and biodiversity; health and education; democracy and governance; regional peace and security; and humanitarian assistance.
In an effort to accommodate frequent visitors to USAID/Uganda on temporary duty (TDY) assignments, the Uganda Mission has secured a 10 bedroom house for its guests. The TDY house will be fully furnished and have amenities such as a pool, gym, internet and cable service. Renovations to this home are underway; the Project Manager is responsible to assume duties related to the project management planning, technical oversight, contract administration and quality assurance to ensure successful completion of the house’s renovation and interior design. Project responsibilities include obtaining quotes and vendor selection, contractor oversight, and coordination with colleagues within USAID and the Embassy.
The Project Manager will work closely with a variety of internal stakeholders and external vendors in conducting project activities. S/he will report directly to the Executive Officer on progress against project targets. The majority of work will be conducted at the TDY house, but with regular meetings at the US Embassy.
9. GENERAL RERSPONSIBILITY
- Serve as quality control officer on project activities; ensuring designs are prepared and plans are executed in accordance with the highest standards.
- Ensure procurement and contracting processes are completed in accordance with USAID and USG specifications and with Ugandan regulations.
- Determine project specifications, solicit quotes for desired goods and services and select vendors, ensuring a prudent use of US Government funding.
- Plan, organize and prioritize work to support timely completion of projects.
- Coordinate and liaise with a variety of internal stakeholders. Provide regular updates on project progress.
- Ensure regular monitoring and oversight of vendors. Identify and trouble-shoot issues that arise, and recommend strategies to address problems.
- Conduct daily site visits to the TDY house to monitor the effectiveness and progress of activities.
- Review progress against contractual milestones and targets. Ensure projects are running on schedule and on budget. Identify and correct deficiencies in a timely manner.
- Coordinate with the Financial Management Office to review vendor invoices and ensure that payments are made in a timely manner.
- Report on project progress to a variety of internal stakeholders.
10. SPECIFIC TASKS
1. Participate in a project implementation meeting with various internal stakeholders to establish priorities and project timeline to completion.
2. Identify required vendors not already under contract to support the completion of the TDY house. This effort includes the development of requirements and drafting Statements of Work (SOW), solicitation of bids, review of proposals and selection of vendors. Anticipate vendor needs include, but are not limited to, contractors for management of the pool and landscapers/gardeners.
3. Coordinate and oversee all current and anticipated renovation and interior design-related vendor contracts to ensure quality completion of TDY house is on-time and within budget. This includes conducting daily site visits to the TDY house to ensure project oversight.
4. Participate in bi-weekly progress reporting and monitoring meetings.
5. Prepare and submit project compliance reports either monthly or at the completion of a major project milestone.
6. Prepare and submit final report following project completion.
11. CONTRACT TYPE
This will be a Firm Fixed Price Purchase Order.
12. LOGISTICAL SUPPORT
The Offeror will have no access to USAID systems. The Offeror will be provided with visitor access to the Chancery for frequent meetings and briefings with USAID and USG staff.
13. REQUIREMENTS AND SELECTION CRITERIA
Education: A high school diploma is required. (An Associate’s degree or Bachelor’s degree in a field such as engineering, construction/project management, architectural design, or other related field is highly desired.)
Prior Work Experience: At least three years progressively responsible experience. Preference given for experience in the field of project management, including experience with planning, organizing and executing a variety of project management-related tasks simultaneously.
Experience with U.S. project management standards and safety practices, and with US Government regulations related to procurement and project management highly desired.
Experience managing projects overseas or in a developing country context highly desired.
14. POINT OF CONTACT: Email firstname.lastname@example.org copy email@example.com or 0414-306-001.
15. PRESENTING AN OFFER
1. Late offers, received after the closing date and time, will not be accepted or considered for Purchase Order award.
2. Offerors must prominently reference the Solicitation Number in the offer submission.
3. Eligible Offerors are required to complete and submit:
(i) A signed AID-1420-17 Contractor Employee Biographical Data Sheet; (https://www.usaid.gov/forms/aid-1420-17);
(ii) Cover letter clearly describing how they meet the minimum requirements;
(iii) A Curriculum Vitae/Resume;
(iv) Names, contact numbers, and e-mail addresses of three (3) professional references. At least one of the references must be a prior or current direct supervisor.
4. Offers must be received by the closing date and time specified in the cover page and submitted to: firstname.lastname@example.org, copy email@example.com
5. Offers should be in a standard file type such as Microsoft Word (.doc) or Adobe Acrobat (.pdf). All should be in one document which should not exceed 10MB.
6. Submitted offers and documents become the property of USAID and will not be returned.