JOB VACANCY ANNOUNCEMENT
U.S. Mission Uganda
Announcement Number: Kampala-2022-005
Position Title: Property Management Assistant
Opening Period: 2/3/2022 – 2/16/2022
Grade: FSN 7/FP-7
Salary: UGX 50,500,012
For More Info: KampalaHR@state.gov
Who May Apply: Current Employees of the Mission – All Agencies and/or U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); or Declared Members of Household (MOHs) – All Agencies. (Actual FS salary determined by Washington D.C.)
Security Clearance Required: Local Security Certification or Public Trust
Duration Appointment: Indefinite subject to successful completion of probationary period
Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.https://careers.state.gov/wp-content/uploads/2018/02/Eight-Qualities-of-Overseas-Employees.pdf
Summary: The U.S. Mission in Uganda is seeking eligible and qualified applicants for the position of Property Management Assistant.
The work schedule for this position is:
- Full Time, 40 hours per week
Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) following receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Supervisory Position: No
Duties: The Property Management Assistant is responsible for managing all CDC Uganda property and materials from receipt to disposal following United States Government (USG) federal rules and regulations. This involves maintaining and updating the CDC Property Management Information System (PMIS) for accountable property and other tracking packages for non-accountable property and materials, managing property issuances, carrying out an annual inventory and processing disposal of excess property and materials. Incumbent is an expert in providing policy guidance to all CDC staff on the appropriate procedures for issuing, transferring and disposing excess CDC/USG property and materials and procedures related their loss, damage or theft. Position is under the Operations Branch and reports directly to the Procurement Agent.
Qualifications and Evaluations
EDUCATION: Two years of College/University studies in Logistics Management, Supply chain, Stores/Warehouse Management or Business Studies is required.
EXPERIENCE: At least four (4) years of progressively responsible experience in managing logistics/property and/or stores in an international organization, donor agencies or local NGO is required.
JOB KNOWLEDGE: Must have demonstrated general knowledge of logistics management procedures and tools is required. Best practices in property and materials management are required including processes related to receipt & verification of items, coding, issuance and custody, inventory taking, tracking and disposal is required. Must understand the diverse backgrounds, culture and environment so as to be accommodative, calm, patient and flexible while dealing with staff and contractors from such a diversity so as to be able to accomplish job tasks satisfactorily.
Evaluations: (This may be tested)
LANGUAGE: (Good working knowledge) speaking/reading/writing English is required.
SKILLS AND ABILITIES: Jobholder must possess specific logistics management and numerical skills in database maintenance, inventory management, disposal processes and other general logistics/property custody abilities.
The incumbent must possess advanced computer skills and must be highly familiar with Microsoft Suite including Excel, Word and PowerPoint. The ability to create and manipulate Excel worksheets and templates for tracking and analyzing large data with ease is required. S/he must be comfortable with and adept at using new and emerging technologies, applications and computer systems
The incumbent must possess exceptional analytical and organizational skills as well as the ability to independently produce reports on property and materials utilization and establish their re-order and replenishment quantities.
Interpersonal and customer care skills are also critical to the performance of this position. Must have the ability to deal with all levels of staff and manage their property and supply needs in a systematic and smooth manner. Must relate and work well with people of different cultures, gender and backgrounds. S/he must be patient while explaining different types of property issues and policies.
Must have the ability to function well under pressure and to exercise flexibility and discretion in resolving problems. Must have the ability to multi-task in a very fast-paced work environment. Must be strong enough to lift and move some property items (up to 15kgs)
Good spoken and written communication skills are required. The incumbent must be comfortable working in a highly visible role and communicating well with all-levels of USG staff.
Jobholder must have excellent data entry skills where both speed and accuracy are required. Incumbent must pay attention to detail while entering and extracting data. S/he must be skilled in record keeping and documentation. S/he must have the ability to maintain and work with detailed information and translate and articulate data to a variety of audiences.
Qualifications: All applicants under consideration will be required to pass medical and security certifications.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
(1)AEFM / USEFM who is a preference-eligible U.S. Veteran*
(2)AEFM / USEFM
(3)FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active-duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc?) and for additional employment considerations, please visit the following link: https://careers.state.gov/wp-content/uploads/2018/04/VA-Definitions-and-Additional-Employment-Considerations.pdf
How to Apply:
- All candidates must be able to obtain and hold a Local Security Certification or Public Trust clearance. All applications must be submitted online. Applicants shall be required to register under the careers page for U.S. Embassy Kampala following instructions on the link below:https://ug.usembassy.gov/embassy/jobs/
- For further assistance call 0414-306001
- You will receive confirmation of registration and proceed to apply.
- On completion of this process, you will receive an auto response via your email.
In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.
What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information: the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.
Thank you for your application and your interest in working at the U.S. Mission in Uganda.