Public Health Administrative Management Assistant – VA#35-17 (Closes January 16, 2018)

OPEN TO:                    All Interested Candidates/All Sources

 POSITION:                   Public Health Administrative Management Assistant

 OPENING DATE:         December 21, 2017

 CLOSING DATE:          January 23, 2018

 WORK HOURS:           Full-time, 40 hours/week

DOWNLOAD:                Position Description

 SALARY:                      Ordinarily Resident (OR): FSN-9 Ugshs 75,718,515 p.a.  Inclusive of allowances

Not Ordinarily Resident (NOR): FP-5*

*Final grade/step for NORs will be determined by Washington.


The U.S. Mission in Uganda is seeking eligible and qualified applicants for the position of Public Health Administrative Management Assistant.


This position is located in the Associate Director for Science (ADS) office within the Office of the Director, CDC Uganda.  The incumbent serves as the Senior ADS Program Assistant assisting the ADS for all related CDC activities.  The purpose of this position is to provide guidance and expertise in human subjects protection and ethical conduct of science, and to examine and process protocol submissions, amendments, and continuation requests for all CDC/PEPFAR supported studies involving human subjects. The Senior ADS Program Assistant provides information and education on CDC clearance policies, procedures and processes, and examines new and continuing requests for completeness and scientific integrity.  The Assistant also handles reports from CDC offices including the Division of Global HIV/AIDS & TB Program’s (DGHT) Associate Director for Science (ADS) Office (now called the DGHT Science Integrity Branch, SIB), the CDC Institutional Review Board (IRB), and responses from investigators. The Assistant acts as the primary liaison with local ethics regulatory bodies including Uganda National Council for Science & Technology and performs monitoring of study compliance with Good Clinical Practice.  The Assistant’s duties also include the education & provision of ethics and research technical guidance & support to CDC and implementing partner staff, provision of consultation to CDC Uganda program cooperative agreement, and scientific staff, as well as maintenance of organized records including of all regulatory submissions.  In addition, this position is intended to consult with investigators, senior staff, Implementing partners and Head quarter staff regarding protocol submissions policies and procedures.  The Assistant serves as backup for the Associate Director for Science.


Applicants must address each required qualification listed below with specific and comprehensive information supporting each item.  Failure to do so may result in a determination that the applicant is not qualified.

  1. EDUCATION:  Master’s degree in Public Health (Epidemiology, Behavioral Science/Health Education, International Health, Public Health Management, Biostatistics) or other health-related field is required; Bachelor degree is required.
  2. EXPERIENCE: Five years’ experience working in a public health program or research project with a research organization, university, or public health services implementing agency is required.
  3. LANGUAGE: Level 4 Fluency (speak/read/write) in English is required.

Level 2 Fluency (speak/read/write) of Luganda or other local Ugandan language.

  1. SKILLS AND ABILITIES:  Organizational skills are imperative. Must be self-motivated, able to work with minimal supervision. Position requires both oral and written skills at writing and presenting reports on human subjects activities and responding to both written and verbal requests for information.  Skill in developing and maintaining effective working relationships utilizing positive interpersonal skills.  Skill in analyzing, interpreting, and making decisions related to human subjects protocols, amendments and continuation requests, manuscripts and abstracts. Computer knowledge and experience and skills with Word Processing (Word); familiarity with spreadsheets (Excel) is required for maintenance of the data bases of the office and preparation of reports.
  2. JOB KNOWLEDGE: Knowledge of research principles and HIV/AIDS is required. Knowledge and thorough understanding of CDC Human Subjects policies and the Federal Regulations for protecting human research subjects (45 CFR 46).  Knowledge of CDC’s organizational structure and operations in order to relate to commitments and work processes of the human subjects activities/ADS office.


When qualified, applicants who are U.S. Citizen Eligible Family Members (USEFMs) and/or preference-eligible U.S. Veterans are given a preference in hiring.  Therefore, it is essential that these applicants make themselves known as having a hiring preference and specifically address the required qualifications above in their application.


  • USEFM who is ALSO a preference-eligible U.S. Veteran
  • USEFM OR a preference-eligible U.S. Veteran
  • FS on LWOP


  1. Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
  2. Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report (EPR) are not eligible to apply.
  3. Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
  4. The candidate must be able to obtain and hold a security clearance.
  5. Candidates who are EFMs, USEFMs, AEFMs, or MOHs must have at least one year remaining on their sponsor’s tour of duty to be considered eligible to apply for this position.


Interested Applicants must submit the following documents to be considered:  

  1. All applications must be submitted online.
  2. Applicants shall be required to register under the careers page for US Embassy Kampala using the link below For further assistance call 0414306001
  3. You will receive confirmation of registration and proceed to apply.
  4. On completion of this process you will receive an auto response via your email.

IMPORTANT:  Applicants claiming a U.S. Veteran’s preference must submit written documentation confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement.  If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process.  Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).


Telephone: 0414306001


Your application will be reviewed if you have fulfilled all the requirements including submission of standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a single  attachment (No Zipped files, Links or Multiple Attachments) and should not exceed 10MB.

EQUAL EMPLOYMENT OPPORTUNITY:  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.  The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.