Public Health Administrative Specialist-Cooperative Agreement | Kampala-2023-077 | Closing: October 22, 2023

 JOB VACANCY ANNOUNCEMENT

U.S. Mission                           Uganda
Announcement Number:       Kampala-2023-077
Position Title:                         Public Health Administrative Specialist-Cooperative Agreement
Opening Period:                   10/13/2023 – 10/22/2023
Series:                                      0540
Grade:                                     FSN-10/ FP-5
Salary:                                     UGX 118,018,022 (Actual FS salary determined by Washington D.C.)
For More Info:                        KampalaHRLERecruitment@state.gov
Who May Apply:                     All Interested Applicants / All Sources
Security Clearance Required: Public Trust- Background Investigation
Duration Appointment:          Indefinite subject to successful completion of probationary period
Marketing Statement:  We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply
https://careers.state.gov/wp-content/uploads/2018/02/Eight-Qualities-of-Overseas-Employees.pdf

Summary: The U.S. Mission in Uganda is seeking eligible and qualified applicants for the position of Public Health Administrative Specialist- Cooperative Agreement.

The work schedule for this position is: Full Time, 40 hours per week

Start date: Candidate must be able to begin working within a reasonable period of time following receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No

Duties:

This position serves as the Public Health Administrative Specialist responsible for the management of administrative aspects of Centers for Disease Control and prevention, Uganda’s Global Health Security work. The job holder will provide direct support to the Division of Global Health Protection (DGHP) Deputy Director with a focus on cooperative agreement (CoAg) and partner management, operational budgeting and finance, contract management, and office administration. The job holder serves as a liaison between management and operations (M&O) teams at post and identified headquarters (HQ) points of contact. Job holder is required to establish and maintain relationships with various cadres of staff including but not limited to CDC Uganda, HQ-based subject matter experts, and extramural partners.

Download: Detailed Position Description | PD-Public Health Administrative Specialist

Qualifications and Evaluations

Education:  Bachelor’s degree in Public Administration, Business Administration, Accounting, Public Health, or International Development is required.

Requirements:

EXPERIENCE:  Five years of progressively responsible administrative management experience in a public health or international development environment, including experience in administrative management of acquisitions, grants, contracts, or cooperative agreement documentation and reporting; files management; and experience interfacing with external clients is required.     

JOB KNOWLEDGE:  A detailed knowledge of overall management principles, guidelines, and procedures related to the administration of grants and cooperative agreements, as well as related audit and accounting requirements, is required. The job holder must also have a detailed knowledge of the host country operational environment, including a good understanding of host government laws and regulations regarding public health-related implementing agreements. A general knowledge of routine health information systems in developing countries, including knowledge of public health administrative systems is required.

Evaluations:

LANGUAGE:  Fluent Knowledge in English speaking/reading/writing is required. This may be tested.

SKILLS AND ABILITIES:  Good oral and written communication skills, are required, including ability to write clear and concise documents, reports, program, and policy guidelines and ability to deliver oral presentations on programmatic matters.  Excellent inter-personal skills are required to coordinate with USG colleagues and IPs to foster cooperation. Demonstrated ability to multi-task in a highly-detailed and fast-paced work environment is required. The ability to assess problems and develop realistic solutions is required. The ability to plan and monitor budget expenditures to meet program needs is required. Intermediate user level of word processing, spreadsheets, and databases is required. Keyboarding skills that include both speed and accuracy are required. A facility to work with higher mathematical calculations for purposes of reporting is required.   This may be tested.

Qualifications:  All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Other information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

(1)        AEFM / USEFM who is a preference-eligible U.S. Veteran*
(2)        AEFM / USEFM
(3)        FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active-duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc?) and for additional employment considerations, please visit the following link: https://careers.state.gov/wp-content/uploads/2018/04/VA-Definitions-and-Additional-Employment-Considerations.pdf

How to Apply:  All candidates must be able to obtain and hold a Public Trust clearance.

All applications must be submitted online. Applicants shall be required to register under the careers page for U.S. Embassy Kampala following instructions on the link below

https://ug.usembassy.gov/embassy/jobs/

  1. For further assistance call 0414-306001
  2. You will receive confirmation of registration and proceed to apply.
  3. On completion of this process, you will receive an auto response via your email.

Required Documents:  Please provide the required documentation listed below with your application:

  • Bachelors degree transcripts
  • Copy of Orders/ Assignment Notification (or equivalent)
  • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)
  • Residence and/or Work Permit

What to Expect Next:  Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information:  the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.

Thank you for your application and your interest in working at the U.S. Mission in Uganda.