Events management support services | PR8561568 | Closing: Friday, August 30th, 2019 at 10:00am local time

Procurement Reference Number: PR8561568

DOD/PEPFAR invites responsible vendors to provide quotations for events management support services for a Five-day workshop for 35 participants in Kampala and it will attract participants that will travel from different military bases.

NOTE: Dates will be communicated at the time of award. 

For the success of this meeting, an events manager is to offer the following services;

  • Conference facilities including Hall hire, PA systems, note pads, pens, flip charts and projector for 5 days for 35 participants.
  • Accommodation (standard single self-contained room with a reading table) for 35 participants including bed and breakfast for 5 days
  • Meals -Lunch, tea & refreshments (2 cups of tea and 2 bottles of mineral water) for 35 participants.
  • Transport (to & fro) for 35 participants not to exceed Ugx 70,000 per person
  • Incidentals for 35 people for 5 days not to exceed Ugx 30,000 per person
  • Provide dinner allowance to 35 participants for 5 nights not to exceed Ugx 30,000 per person
  • Assorted stationary ( training manuals-184 pages booklet spiral bind and a certificate for each participant)
  • Provide an on-site coordinator to attend the workshop
  • Events management services for 5 days

The successful candidate should have experience in handling large events of > 50 people for more than 3 occasions. Experience working with armed forces is required.

Issue of Notice & Due by Dates

Issued Date: Monday, August 19th, 2019

Closing Date: Friday, August 30th, 2019 at 10:00am local time

Please submit your quotes to email


According to the Federal Acquisition Regulations, entities that are to be awarded contracts in excess of $30,000 are required to have a Data Universal Numbering System (DUNs) number – For DUNS Registration visit and active in SAM. For SAM registration visit –

Terms and Conditions

This RFQ incorporates by reference FAR 52.212-5 AND 52.252-2, with the same force and effect as if they were given in full text. The full text of a clause may be accessed electronically at this address:


For further details, please send an email to