U.S. Embassy Kampala Tender requirements:
Download: Detailed Tender Document | AirFreightTenderUSEKla2021 (.docx)
Download: Rate Sheet USEKla2021 (.xlsx)
a) Please provide U.S. Embassy Kampala with your most favorable air freight rates, up to free arrival destination, valid from May 13, 2021 through May 12, 2022. The destinations on the attached spreadsheet are our regular destinations. Airlines are expected to quote for all destinations to make your quote valid.
b) Rates provided are to be inclusive of all charges (air freight, AWB fees, Admin fees) from Entebbe to final destination airport and must cover air carriage all the way. A special table has been provided for all surcharges such as fuel and security. Do NOT include the fuel and security surcharge into your basic rate per kilo.
c) Rates are to be quoted in US Dollars only and only to two numbers behind the decimal point (no other currency).
d) Routings: You are required to show indirect routings (in case flights are not non-stop). For multi-leg shipments, please indicate for each leg type of aircraft with the pertaining maximum dimensions and weight/piece allowed. Please indicate those destinations on a separate sheet that require such indirect routings.
e) Aircraft type, airline and maximum dimensions allowed (length, width and height) MUST be indicated for each bid. Please ensure that this information is accurate.
f) Please advise Hazardous Material fee per shipment.
g) U.S. Air carriers must be used where available.
h) Rates can be adjusted only through the expressed written approval from the Contracting Officer. All requests for change must be in writing.
i) The rates offered under this Tender must be made available to the American Embassy Kampala appointed vendors for booking air shipments directly with the assigned airline. Under this scenario, the Embassy Kampala issues the work order, makes the shipment available to the airline through an appointed vendor, provides any required paperwork and pays the invoice for each booking after task completion.
NOTE: Only those Airlines which are able to FULLY comply with the requirements cited need return their offers for consideration. Offers will only be evaluated when the attached electronic form is used. In case you have questions regarding the use of the spreadsheet, please do not hesitate to contact us on the email shared below.
Please use the following internet email address to return the filled out spreadsheet. KampalaPackingSTOS@state.gov
Quotes are to be returned by email to U.S. Embassy Kampala no later than March 31, 2021 at 1600 hours local time. U.S. Embassy Kampala reserves the right to reject any or all quotes.