SOLICITATION NUMBER: 617-20-0003
ISSUANCE DATE: August 12, 2020
CLOSING DATE/TIME: August 26, 2020, 4:45 P.M. Ugandan Time
SUBJECT: Request for Offers: Project Manager
Ladies and Gentlemen:
The United States Government, represented by the U.S. Peace Corps, requires the services of a Project Manager – to oversee project planning, technical oversight, contract administration and quality assurance of the PEACE CORPS Medial Office – as described in this solicitation.
Offers must be in accordance with the specifications listed in Attachment 1 of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.
This solicitation does not in any way bind PEACE CORPS to award a purchase order contract, nor does it commit PEACE CORPS to pay any cost incurred in the preparation and submission of the offers.
Any questions must be directed to the Point of Contact specified in Attachment 1. Sincerely,
Karen V. Mappin
Director of Management & Operations Contracting Officer
1. SOLICITATION NUMBER: 617-20-0003
2. ISSUANCE DATE: August 12, 2020
3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: August 26, 2020, 4:45 PM Ugandan Time
4. TITLE: Project Manager
5. PERIOD OF PERFORMANCE: The estimated period of performance for this task shallnot exceed 6 months from – effective o/a September 30, 2020 and end o/a December 31, 2020.
6. PLACE OF PERFORMANCE: Kampala, Uganda
7. STATEMENT OF WORK: Project Manager: Oversee completion of renovation and interior design of PEACE CORPS/Uganda’s Medical Offices located at 48 Malcolm X Avenue, Kololo, Kampala.
PEACE CORPS/Uganda’s is a government organization that places American volunteers with organizations throughout Uganda in the fields of education, community health, and agribusiness and community and economic development. While Peace Corps Volunteers are in Uganda, their health needs are met by a team of 5 Ugandan health care professionals in combinations with local resources.
In the course of several years, the Medical Office has become inadequate for our purpose. Peace Corps wishes to expand and extend the current office over an existing area that is functionally in use as a Motorpool coordination and office space. In addition, the existing office will be remodeled and repurposed to be used more effectively. Structural designs are currently underway; the Project Manager is responsible to assume duties related to the project management planning, technical oversight, contract administration and quality assurance to ensure successful completion of the office’s renovation and interior redesign. Project responsibilities include obtaining permits, contractor oversight during construction, and coordination with colleagues within PEACE CORPS and the Embassy.
The Project Manager will work closely with a variety of internal stakeholders and external vendors in conducting project activities. S/he will report directly to the Director of Management & Operations on progress against project targets. The majority of work will be conducted at the Peace Corps office.
9. GENERAL RESPONSIBILITY
- Serve as quality control officer on project activities; ensuring designs are prepared and plans are executed in accordance with the highest standards.
- Ensure procurement and contracting processes are completed in accordance with PEACE CORPS and USG specifications and with Ugandan regulations.
- Review project specifications, acquire all permits for the work to be completed, oversee construction work, and ensure structural integrity is maintained. Certify that the construction has been carried out to the integrity of the designed specifications.
- Plan, organize and prioritize work to support timely completion of projects.
- Coordinate and liaise with a variety of internal stakeholders. Provide regular updates on project progress.
- Ensure regular monitoring and oversight of vendors. Identify and trouble-shoot issues that arise, and recommend strategies to address problems.
- Travel frequently to the Medical Office to monitor the effectiveness and progress of activities.
- Review progress against contractual milestones and targets. Ensure projects are running on schedule and on budget. Identify and correct deficiencies in a timely manner.
- Coordinate with the Financial Management Office to review vendor invoices and ensure that payments are made in a timely manner.
- Report on project progress to a variety of internal stakeholders.
10. SPECIFIC TASKS
- Participate in a project implementation meeting with various internal stakeholders to establish priorities and project timeline to completion.
- Identify required vendors not already under contract to support the completion of the Medical Office.
- Ensure all permits for expansion have been obtained and are compliant with local Ugandan construction requirements.
- Coordinate and oversee all current and anticipated construction-related vendor contracts to ensure quality completion of the Medical Office is on-time and within budget.
- Participate in bi-weekly progress reporting and monitoring meetings.
- Prepare and submit project compliance reports either monthly or at the completion of a major project milestone.
- Certify that the final building meets structural integrity and is built according to the architectural designs provided. Ensure as-built drawings are finalized to incorporate any changes of scope that occurred.
- Prepare and submit final report following project completion. 3
11. CONTRACT TYPE
This will be a Firm Fixed Price Purchase Order.
12. LOGISTICAL SUPPORT
The Offeror will have no access to PEACE CORPS systems. The Offeror will be provided with visitor access to the Peace Corps compound for frequent meetings and briefings with PEACE CORPS and USG staff.
13. REQUIREMENTS AND SELECTION CRITERIA
Education: A Bachelor’s degree from an accredited university in engineering, construction management, architectural design, or other related field. Structural engineering experience preferred.
Prior Work Experience: At least ten years progressively responsible experience in the field of construction project management, including experience with planning, organizing and executing a variety of construction-related tasks simultaneously.
Must have experience with Ugandan permitting processes and final certifications of completed buildings.
Must have experience with U.S. construction standards and safety practices, and with US Government regulations related to procurement and construction.
Must have experience managing construction projects overseas or in a developing country context.
14. POINT OF CONTACT: Email: UGemail@example.com
15. PRESENTING AN OFFER
1. Late offers, received after the closing date and time, will not be accepted or considered for Purchase Order award.
2. Offerors must prominently reference the Solicitation Number in the offer submission.
3. Eligible Offerors are required to complete and submit:
(i) Cover letter clearly describing how they meet the minimum requirements;
(ii) A Curriculum Vitae/Resume;
(iii) Names, contact numbers, and e-mail addresses of three (3) professional references. At least one of the references must be a prior or current direct supervisor.
4. Offers must be received by the closing date and time specified in the cover page and submitted to: UGfirstname.lastname@example.org
5. Offers should be in a standard file type such as Microsoft Word (.doc) or Adobe Acrobat (.pdf). All should be in one document which should not exceed 10MB.
6. Submitted offers and documents become the property of PEACE CORPS and will not be returned.