Request for Quotation (RFQ) for Supplies/Services/Equipment | RFQ Number: 617-23-04_Readvertised | Closing: Dec 29, 2022


Overseas Request for Quotation (RFQ) for Supplies/Services/Equipment

RFQ Number: 617-23-04_Readvertised

Date: December 15, 2022

Peace Corps/ Uganda has a need for conference and storage facilities, accommodation, and meals for about 90 participants. The training is due to take place from February 21 to 24, 2023.  Peace Corps is soliciting fixed-price quotations from the vendor community for the supplies and/or services detailed below.

Download: Detailed Solicitation Document | FY23_617-23-04_Readvertised

If you are interested in submitting a quotation, please do so by sending your completed and signed Attachment 1—Vendor Quotation Form e-mail to:

Name: The Procurement Office
Address: Plot 48 Malcom X Avenue, Kololo

Quotations are due no later than 15:00 East African Time on December 29, 2022.  Late quotations will not be accepted.

Written questions about this Request for Quotation (RFQ) may be sent in the same fashion to the individual noted above in advance of the RFQ due date.  No phone calls please.

Only quotations from hotels/facilities within Uganda will be acceptable. Quotations will NOT be accepted from “third party.”

Peace Corps will evaluate all quotations received by the deadline based on the minimum requirements and/or evaluation factor(s) shown below.  Contingent on the availability of funds and continued need for the supplies and/or services, at the end of the evaluation process, Peace Corps intends to award a firm-fixed-price contract for the purchase of the required supplies and/or services to the selected vendor. 

A. Statement of Work/Description of Requirements

Item Description Quantity
001 Conference Halls 003
002 Storage 003
003 Breakfast 255
004 Break teas (AM) 180
005 Lunches 180
006 Break tea (PM) 265
007 Dinners 255
008 Singles 255
009 Drinking Water (500ml) 625


  • Maintain standard operating procedures as per Public Health guidelines and have highly visible COVID protective signage
  • Spacious conference facilities with PA systems
  • Adequate internet connectivity
  • Adequate self-contained rooms for individual occupancy
  • Ample open air/outside locations and well-ventilated conference space to ensure social distancing
  • Capacity to provide boxed meals and snacks for participants where needed
  • A venue that is quiet and conducive for training, away from so much traffic and noisy drinking joints

B.  Place of Performance and Required Work or Delivery Schedule                                                      

Kampala or Mukono Districts

February 21 – 24, 2023

C.  Contract Terms and Conditions 

As an Agency of the United States Government, Peace Corps has an approved contract template that it intends to use for the award.  Peace Corps reserves the right to deny making a contract award to a vendor should they refuse to sign the Peace Corps approved contract template.

D.  Minimum Criteria:

A quotation will not be considered further if it does not meet the following minimum criteria:

  • If it is incomplete
  • Meet deadline
  • Vendor is not available during the specified time when services are required

E.   Evaluation Factors:

 Quotations that meet the minimum criteria listed above may be further evaluated based on the following factors:

  • Price
  • Training requirements for example availability of breakout space
  • Payment Terms
  • Conducive learning environment (quiet)
  • Past Performance
  • Safety and Security consideration

Award may be made with or without negotiations between the Peace Corps and the selected vendor.  Award may be made to a vendor that provided the lowest priced technically acceptable quotation, or to a vendor other than the one that provided the lowest priced quotation, should that vendor be determined to have provided the best value quotation to the Peace Corps taking technical and cost factors into account.

All vendors that submit quotations in response to this RFQ will be notified of the results.