Request for Quotation (RFQ) for Supplies/Services/Equipment | RFQ Number: FY23_02 | Closing 11.21.2022

PEACE CORPS

Overseas Request for Quotation (RFQ) for Supplies/Services/Equipment | RFQ Number: FY23_02

Date: November 7, 2022

Peace Corps/ Uganda has a need for conference and storage facilities, accommodation, meals and soft drinks for about 100 participants. The training is due to take place from January 15 – 28, 2023. Peace Corps is soliciting fixed-price quotations from the vendor community for the supplies and/or services detailed below.     

If you are interested in submitting a quotation, please do so by sending your completed and signed Attachment 1—Vendor Quotation Form e-mail to:

Name: The Procurement Office

Address: Plot 48 Malcom X Avenue, Kololo

E-mail: UG-procurement@peacecorps.gov

Quotations are due no later than 3pm on November 21, 2022.  Late quotations will not be accepted.

Written questions about this Request for Quotation (RFQ) may be sent in the same fashion to the individual noted above in advance of the RFQ due date.  No phone calls please.

Peace Corps will evaluate all quotations received by the deadline based on the minimum requirements and/or evaluation factor(s) shown below.  Contingent on the availability of funds and continued need for the supplies and/or services, at the end of the evaluation process, Peace Corps intends to award a firm-fixed-price contract for the purchase of the required supplies and/or services to the selected vendor.

  1. Statement of Work/Description of Requirements

Item

Description

Qty

001

Storage Space

13

002

Conference Halls

7

003

Break Out Space

42

004

Breakfast

713

005

Break tea (AM)

642

006

Lunches

642

007

Break tea (PM)

738

008

Dinners

713

009

Singles

713

010

Drinking Water (500ml)

2,030

  • Maintain standard operating procedures as per Public Health guidelines and have highly visible COVID protective signage.
  • Maintain standard operating procedures as per Public Health guidelines for Ebola
  • Spacious field for outdoor activities is a requirement
  • Spacious conference facilities with PA systems
  • Adequate internet connectivity
  • Adequate self-contained rooms for individual occupancy
  • Ample open air/outside locations and well ventilated conference space to ensure social distancing
  • A venue that is quiet and conducive for training, away from so much traffic and noisy drinking joints
  1. Place of Performance and Required Work or Delivery Schedule:
  • Jinja | January 15 – 28, 2022

C. Contract Terms and Conditions

As an Agency of the United States Government, Peace Corps has an approved contract template that it intends to use for the award.  Peace Corps reserves the right to deny making a contract award to a vendor should they refuse to sign the Peace Corps approved contract template.

D. Minimum Criteria:

A quotation will not be considered further if it does not meet the following minimum criteria:

  • If it is incomplete
  • Meet deadline
  • Vendor is not available during the specified time when services are required

E. Evaluation Factors:

Quotations that meet the minimum criteria listed above may be further evaluated based on the following factors:

  • Price
  • Training requirements for example availability of breakout space
  • Payment Terms
  • Conducive learning environment (quiet)
  • Past Performance
  • Safety and Security consideration

Award may be made with or without negotiations between the Peace Corps and the selected vendor.  Award may be made to a vendor that provided the lowest priced technically acceptable quotation, or to a vendor other than the one that provided the lowest priced quotation, should that vendor be determined to have provided the best value quotation to the Peace Corps taking technical and cost factors into account.

All vendors that submit quotations in response to this RFQ will be notified of the results.

[End of RFQ]

ATTACHMENT 1 – VENDOR QUOTATION FORM

RFQ Number:  FY23_02

Vendor:

Authorized Representative:

Name:

Position/Title:

Phone Number:

E-mail Address:

Quoted Prices (Inclusive of Administrative and/or Overhead Costs):

Date

Item/Description

# of people

QTY/Amount of Units

Rate Per Unit Cost

Subtotal

01/15/2023

Storage Room

1

Break tea (PM)

9

9

Dinner

9

9

Singles

9

9

Drinking Water (500ml)

9

9

SUBTOTAL

01/16/2023

Storage Room

1

Break Out Space

5

4

Breakfast

9

9

Break tea (AM)

9

9

Lunch

9

9

Break tea (PM)

16

16

Dinner

16

16

Singles

16

16

Drinking Water (500ml)

16

34

SUBTOTAL

01/17/2023

Storage Room

1

Break Out Space

5

4

Breakfast

16

16

Break tea (AM)

16

16

Lunch

16

16

Break tea (PM)

16

16

Dinner

16

16

Singles

16

16

Drinking Water (500ml)

16

48

SUBTOTAL

01/18/2023

Storage Room

1

Break Out Space

5

4

Breakfast

16

16

Break tea (AM)

16

16

Lunch

16

16

Break tea (PM)

43

43

Dinner

43

43

Singles

43

43

Drinking Water (500ml)

43

75

SUBTOTAL

01/19/2023

Storage Room

1

Break Out Space

5

8

Breakfast

43

43

Break tea (AM)

43

43

Lunch

43

43

Break tea (PM)

43

43

Dinner

43

43

Singles

43

43

Drinking Water (500ml)

43

129

SUBTOTAL

01/20/2023

Storage Room

1

Break Out Space

5

8

Breakfast

43

43

Break tea (AM)

43

43

Lunch

43

43

Break tea (PM)

43

43

Dinner

43

43

Singles

43

43

Drinking Water (500ml)

43

129

SUBTOTAL

01/21/2023

Storage Room

1

Conference Hall

45

1

Break Out Space

5

4

Breakfast

43

43

Break tea (AM)

43

43

Lunch

43

43

Break tea (PM)

35

35

Dinner

35

35

Singles

35

35

Drinking Water (500ml)

43

129

SUBTOTAL

01/22/2023

Storage Room

1

Conference Hall

55

1

Breakfast

35

35

Break tea (AM)

35

35

Lunch

35

35

Break tea (PM)

62

62

Dinner

62

62

Singles

62

62

Drinking Water (500ml)

62

132

SUBTOTAL

01/23/2023

Storage Room

1

Conference Hall

100

1

Break Out Space

15

2

Breakfast

62

62

Break tea (AM)

67

67

Lunch

67

67

Break tea (PM)

67

67

Dinner

62

62

Singles

62

62

Drinking Water (500ml)

67

201

SUBTOTAL

01/24/2023

Storage Room

1

Conference Hall

100

1

Break Out Space

15

2

Breakfast

62

62

Break tea (AM)

67

67

Lunch

67

67

Break tea (PM)

101

101

Dinner

96

96

Singles

96

96

Drinking Water (500ml)

101

235

SUBTOTAL

01/25/2023

Storage Room

1

Conference Hall

100

1

Break Out Space

30

2

Breakfast

96

96

Break tea (AM)

101

101

Lunch

101

101

Break tea (PM)

101

101

Dinner

96

96

Singles

96

96

Drinking Water (500ml)

101

303

SUBTOTAL

01/26/2023

Storage Room

1

Conference Hall

100

1

Break Out Space

30

2

Breakfast

96

96

Break tea (AM)

101

101

Lunch

101

101

Break tea (PM)

101

101

Dinner

96

96

Singles

96

96

Drinking Water (500ml)

101

303

SUBTOTAL

01/27/2023

Storage Room

1

Conference Hall

100

1

Break Out Space

30

2

Breakfast

96

96

Break tea (AM)

101

101

Lunch

101

101

Break tea (PM)

101

101

Dinner

96

96

Singles

96

96

Drinking Water (500ml)

101

303

SUBTOTAL

01/28/2023

Breakfast

96

96

SUBTOTAL

TOTAL

VAT (18%)

Local Tax

GRAND TOTAL

Items/Services Included in Total Quoted Price Above but Not Indicated in Chart:

Quoted Work or Delivery Schedule (If Any):

Quoted Payment Terms:

Quoted Warranty Terms (If Any):

Quoted Additional Terms and/or Conditions:

SUPPLIER AUTHORIZED REPSENTATIVE

Signature:  _______________________________

     

Date: _______________________________