PEACE CORPS
Overseas Request for Quotation (RFQ) for Supplies/Services/Equipment | RFQ Number: FY23_02
Date: November 7, 2022
Peace Corps/ Uganda has a need for conference and storage facilities, accommodation, meals and soft drinks for about 100 participants. The training is due to take place from January 15 – 28, 2023. Peace Corps is soliciting fixed-price quotations from the vendor community for the supplies and/or services detailed below.
If you are interested in submitting a quotation, please do so by sending your completed and signed Attachment 1—Vendor Quotation Form e-mail to:
Name: The Procurement Office
Address: Plot 48 Malcom X Avenue, Kololo
E-mail: UG-procurement@peacecorps.gov
Quotations are due no later than 3pm on November 21, 2022. Late quotations will not be accepted.
Written questions about this Request for Quotation (RFQ) may be sent in the same fashion to the individual noted above in advance of the RFQ due date. No phone calls please.
Peace Corps will evaluate all quotations received by the deadline based on the minimum requirements and/or evaluation factor(s) shown below. Contingent on the availability of funds and continued need for the supplies and/or services, at the end of the evaluation process, Peace Corps intends to award a firm-fixed-price contract for the purchase of the required supplies and/or services to the selected vendor.
- Statement of Work/Description of Requirements
|
Item |
Description |
Qty |
|
001 |
Storage Space |
13 |
|
002 |
Conference Halls |
7 |
|
003 |
Break Out Space |
42 |
|
004 |
Breakfast |
713 |
|
005 |
Break tea (AM) |
642 |
|
006 |
Lunches |
642 |
|
007 |
Break tea (PM) |
738 |
|
008 |
Dinners |
713 |
|
009 |
Singles |
713 |
|
010 |
Drinking Water (500ml) |
2,030 |
- Maintain standard operating procedures as per Public Health guidelines and have highly visible COVID protective signage.
- Maintain standard operating procedures as per Public Health guidelines for Ebola
- Spacious field for outdoor activities is a requirement
- Spacious conference facilities with PA systems
- Adequate internet connectivity
- Adequate self-contained rooms for individual occupancy
- Ample open air/outside locations and well ventilated conference space to ensure social distancing
- A venue that is quiet and conducive for training, away from so much traffic and noisy drinking joints
- Place of Performance and Required Work or Delivery Schedule:
- Jinja | January 15 – 28, 2022
C. Contract Terms and Conditions
As an Agency of the United States Government, Peace Corps has an approved contract template that it intends to use for the award. Peace Corps reserves the right to deny making a contract award to a vendor should they refuse to sign the Peace Corps approved contract template.
D. Minimum Criteria:
A quotation will not be considered further if it does not meet the following minimum criteria:
- If it is incomplete
- Meet deadline
- Vendor is not available during the specified time when services are required
E. Evaluation Factors:
Quotations that meet the minimum criteria listed above may be further evaluated based on the following factors:
- Price
- Training requirements for example availability of breakout space
- Payment Terms
- Conducive learning environment (quiet)
- Past Performance
- Safety and Security consideration
Award may be made with or without negotiations between the Peace Corps and the selected vendor. Award may be made to a vendor that provided the lowest priced technically acceptable quotation, or to a vendor other than the one that provided the lowest priced quotation, should that vendor be determined to have provided the best value quotation to the Peace Corps taking technical and cost factors into account.
All vendors that submit quotations in response to this RFQ will be notified of the results.
[End of RFQ]
ATTACHMENT 1 – VENDOR QUOTATION FORM
RFQ Number: FY23_02
Vendor:
Authorized Representative:
Name:
Position/Title:
Phone Number:
E-mail Address:
Quoted Prices (Inclusive of Administrative and/or Overhead Costs):
|
Date |
Item/Description |
# of people |
QTY/Amount of Units |
Rate Per Unit Cost |
Subtotal |
|
01/15/2023 |
|||||
|
Storage Room |
1 |
||||
|
Break tea (PM) |
9 |
9 |
|||
|
Dinner |
9 |
9 |
|||
|
Singles |
9 |
9 |
|||
|
Drinking Water (500ml) |
9 |
9 |
|||
|
SUBTOTAL |
|||||
|
01/16/2023 |
|||||
|
Storage Room |
1 |
||||
|
Break Out Space |
5 |
4 |
|||
|
Breakfast |
9 |
9 |
|||
|
Break tea (AM) |
9 |
9 |
|||
|
Lunch |
9 |
9 |
|||
|
Break tea (PM) |
16 |
16 |
|||
|
Dinner |
16 |
16 |
|||
|
Singles |
16 |
16 |
|||
|
Drinking Water (500ml) |
16 |
34 |
|||
|
SUBTOTAL |
|||||
|
01/17/2023 |
|||||
|
Storage Room |
1 |
||||
|
Break Out Space |
5 |
4 |
|||
|
Breakfast |
16 |
16 |
|||
|
Break tea (AM) |
16 |
16 |
|||
|
Lunch |
16 |
16 |
|||
|
Break tea (PM) |
16 |
16 |
|||
|
Dinner |
16 |
16 |
|||
|
Singles |
16 |
16 |
|||
|
Drinking Water (500ml) |
16 |
48 |
|||
|
SUBTOTAL |
|||||
|
01/18/2023 |
|||||
|
Storage Room |
1 |
||||
|
Break Out Space |
5 |
4 |
|||
|
Breakfast |
16 |
16 |
|||
|
Break tea (AM) |
16 |
16 |
|||
|
Lunch |
16 |
16 |
|||
|
Break tea (PM) |
43 |
43 |
|||
|
Dinner |
43 |
43 |
|||
|
Singles |
43 |
43 |
|||
|
Drinking Water (500ml) |
43 |
75 |
|||
|
SUBTOTAL |
|||||
|
01/19/2023 |
|||||
|
Storage Room |
1 |
||||
|
Break Out Space |
5 |
8 |
|||
|
Breakfast |
43 |
43 |
|||
|
Break tea (AM) |
43 |
43 |
|||
|
Lunch |
43 |
43 |
|||
|
Break tea (PM) |
43 |
43 |
|||
|
Dinner |
43 |
43 |
|||
|
Singles |
43 |
43 |
|||
|
Drinking Water (500ml) |
43 |
129 |
|||
|
SUBTOTAL |
|||||
|
01/20/2023 |
|||||
|
Storage Room |
1 |
||||
|
Break Out Space |
5 |
8 |
|||
|
Breakfast |
43 |
43 |
|||
|
Break tea (AM) |
43 |
43 |
|||
|
Lunch |
43 |
43 |
|||
|
Break tea (PM) |
43 |
43 |
|||
|
Dinner |
43 |
43 |
|||
|
Singles |
43 |
43 |
|||
|
Drinking Water (500ml) |
43 |
129 |
|||
|
SUBTOTAL |
|||||
|
01/21/2023 |
|||||
|
Storage Room |
1 |
||||
|
Conference Hall |
45 |
1 |
|||
|
Break Out Space |
5 |
4 |
|||
|
Breakfast |
43 |
43 |
|||
|
Break tea (AM) |
43 |
43 |
|||
|
Lunch |
43 |
43 |
|||
|
Break tea (PM) |
35 |
35 |
|||
|
Dinner |
35 |
35 |
|||
|
Singles |
35 |
35 |
|||
|
Drinking Water (500ml) |
43 |
129 |
|||
|
SUBTOTAL |
|||||
|
01/22/2023 |
|||||
|
Storage Room |
1 |
||||
|
Conference Hall |
55 |
1 |
|||
|
Breakfast |
35 |
35 |
|||
|
Break tea (AM) |
35 |
35 |
|||
|
Lunch |
35 |
35 |
|||
|
Break tea (PM) |
62 |
62 |
|||
|
Dinner |
62 |
62 |
|||
|
Singles |
62 |
62 |
|||
|
Drinking Water (500ml) |
62 |
132 |
|||
|
SUBTOTAL |
|||||
|
01/23/2023 |
|||||
|
Storage Room |
1 |
||||
|
Conference Hall |
100 |
1 |
|||
|
Break Out Space |
15 |
2 |
|||
|
Breakfast |
62 |
62 |
|||
|
Break tea (AM) |
67 |
67 |
|||
|
Lunch |
67 |
67 |
|||
|
Break tea (PM) |
67 |
67 |
|||
|
Dinner |
62 |
62 |
|||
|
Singles |
62 |
62 |
|||
|
Drinking Water (500ml) |
67 |
201 |
|||
|
SUBTOTAL |
|||||
|
01/24/2023 |
|||||
|
Storage Room |
1 |
||||
|
Conference Hall |
100 |
1 |
|||
|
Break Out Space |
15 |
2 |
|||
|
Breakfast |
62 |
62 |
|||
|
Break tea (AM) |
67 |
67 |
|||
|
Lunch |
67 |
67 |
|||
|
Break tea (PM) |
101 |
101 |
|||
|
Dinner |
96 |
96 |
|||
|
Singles |
96 |
96 |
|||
|
Drinking Water (500ml) |
101 |
235 |
|||
|
SUBTOTAL |
|||||
|
01/25/2023 |
|||||
|
Storage Room |
1 |
||||
|
Conference Hall |
100 |
1 |
|||
|
Break Out Space |
30 |
2 |
|||
|
Breakfast |
96 |
96 |
|||
|
Break tea (AM) |
101 |
101 |
|||
|
Lunch |
101 |
101 |
|||
|
Break tea (PM) |
101 |
101 |
|||
|
Dinner |
96 |
96 |
|||
|
Singles |
96 |
96 |
|||
|
Drinking Water (500ml) |
101 |
303 |
|||
|
SUBTOTAL |
|||||
|
01/26/2023 |
|||||
|
Storage Room |
1 |
||||
|
Conference Hall |
100 |
1 |
|||
|
Break Out Space |
30 |
2 |
|||
|
Breakfast |
96 |
96 |
|||
|
Break tea (AM) |
101 |
101 |
|||
|
Lunch |
101 |
101 |
|||
|
Break tea (PM) |
101 |
101 |
|||
|
Dinner |
96 |
96 |
|||
|
Singles |
96 |
96 |
|||
|
Drinking Water (500ml) |
101 |
303 |
|||
|
SUBTOTAL |
|||||
|
01/27/2023 |
|||||
|
Storage Room |
1 |
||||
|
Conference Hall |
100 |
1 |
|||
|
Break Out Space |
30 |
2 |
|||
|
Breakfast |
96 |
96 |
|||
|
Break tea (AM) |
101 |
101 |
|||
|
Lunch |
101 |
101 |
|||
|
Break tea (PM) |
101 |
101 |
|||
|
Dinner |
96 |
96 |
|||
|
Singles |
96 |
96 |
|||
|
Drinking Water (500ml) |
101 |
303 |
|||
|
SUBTOTAL |
|||||
|
01/28/2023 |
|||||
|
Breakfast |
96 |
96 |
|||
|
SUBTOTAL |
|||||
|
TOTAL |
|||||
|
VAT (18%) |
|||||
|
Local Tax |
|||||
|
GRAND TOTAL |
Items/Services Included in Total Quoted Price Above but Not Indicated in Chart:
Quoted Work or Delivery Schedule (If Any):
Quoted Payment Terms:
Quoted Warranty Terms (If Any):
Quoted Additional Terms and/or Conditions:
SUPPLIER AUTHORIZED REPSENTATIVE
Signature: _______________________________
Date: _______________________________
