PROCUREMENT NOTICE
REQUIREMENT: PR9333467 SUPPORT UPDF HEALTH WORKERS TRAININGS
DoD PEPFAR is supporting UPDF to conduct two sets of HIV multidisciplinary training of clinicians and nurses in Kampala for the following dates: from 13- 18 Sept 2020 and from 20 – 25 Sept 2020
The training will attract participants that will travel from up country military bases.
The mission invites responsible vendors to provide quotations for EVENTS MANAGEMENT SERVICE.
NOTE: Dates are subject to change.
DOD/PEPFAR requires the service of an events planning and management firm to provide the following services for a 10 days’ workshop.
- Book for the workshop venue with a PAS
- Provide accommodation to 60 participants for 5 nights
- Provide dinner + incidentals to 60 participants for 5 nights
- Provide transport refund to 60 participants for 2 rounds
- Provide training manuals to participants
- Provide teas, drinking waters and lunch during the workshop for 70 people
- Solicit and pay qualified trainers to conduct the trainings
- Submit a training report to DoD HIV program Manager at the end of the training
The successful candidate should have experience in handling large events of > 50 people for more than 3 occasions. Experience working with armed forces is a plus.
For the success of this meeting, an events manager is to offer the following services;
- Conference facilities including Hall hire/projector/ public address system for 10 days at a cost not exceeding Shs 500,000 per day
- Accommodation for 60 participants including bed and breakfast for 10 days at a cost not exceeding Shs 120,000 per night.
- Conference package (Lunch,teas, refreshments ) 60 participants for 10 days ( break tea, lunch , 2 teas, incidentals, dinner) at a cost not exceeding Shs 600,000 per person
- Transport refund for 60 participants from all over the country for a round trip at a cost not exceeding Shs 150,000 per person
- Assorted stationary plus certificates at a cost not exceeding Sh 800,000
- Events management services at a cost not exceeding Shs 1,200,000 per day
- Participants dinner & incidentals for 60 participants not exceeding Shs. 70,000 per day
- Facilitators fees for 10 days not exceeding Shs. 25,000,000
- Sanitizers and Masks at a cost not exceeding Shs. 4,000,000
The successful candidate should have experience in handling large events of > 50 people for more than 3 occasions. Experience working with armed forces is a plus.
Note;
The following Covid 19 guidelines must be considered during the training
- Total participants 30 per class
- Each table to host two participants spaced at 1.5metres
- Each participant to wear a mask at all time
- Each facilitator to stay at least 2metres away from participants.
- No air conditioning during the training.
- Avail sanitizers at the entrance of the training hall and ensure mandatory sanitization of all participants.
- Accommodation and training hall be sanitized before prior to arrival of participants.
- Daily temperature measuring for all participants and facilitators.
- Hire and sanitize transport means for participants from facilities to the training venue
Issue of Notice & Due by Dates
Issued Date: August 17, 2020
Closing Date: September 3, 2020 at 9:00am
Please submit your quotes to email KampalaBid@state.gov, or deliver to the back gate of the US Embassy compound, Nsambya road.
NOTE
According to the Federal Acquisition Regulations, entities that are to be awarded contracts in excess of $30,000 are required to have a Data Universal Numbering System (DUNs) number – For DUNS Registration visit http://www.dnb.com/get-a-duns-number.html and active in SAM. For SAM registration visit – http://www.sam.gov
Terms and Conditions
This RFQ incorporates by reference FAR 52.212-5 AND 52.252-2, with the same force and effect as if they were given in full text. The full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far/index.html
Contacts
For further details please send an email to
KampalaBid@state.gov
