VENUE ANNOUNCEMENT No. 2019.1 – Education IST | Closing: March 8 at 4:00pm

VENUE ANNOUNCEMENT No. 2019.1 – Education IST

Announcement Date: February 15, 2019

Closing Date:              March 8 at 4:00pm

The U.S. Peace Corps/Uganda wishes to find a venue for an upcoming workshop. The desired venue should meet the requirements below:

  • Be 15-30kms from Kampala City Center
  • Be of a modest setting,
  • Have accommodation of at least 38 single rooms; 17 shared/twin; and 1 double room
  • Be able to host 80 participants
  • Have at least 2 conference halls equipped with functioning PA systems as part of conference facility.
  • Complimentary garden huts or other break out space for language testing and outdoor activities.
  • Complimentary WIFI provided in conference facilities and rooms.

If vendor meets specified requirements above, please fill out the RFQ below:

  1. Price/Period of Performance: May 5 – 11, 2019

Supplies or Equipment (see Appendix1) 

Date Item/Description # of people QTY/Amount of Units Rate Per Unit Cost Subtotal
5/5/2019 Conference Hall 80 1    
  Lunch 5 5    
  Break tea (PM) 74 74    
  Dinner 74 74    
  Singles 38 38    
  Shared/Twin Room 34 17    
  Double Room 2 1    
  Drinking Water (500ml) 74 74    
        SUBTOTAL  
6/5/2019          
  Conference Hall (Big) 80 1    
  Conference Hall (Medium) 40 1    
  Break Out Spaces   2    
  Breakfast 74 74    
  Break tea (AM) 79 79    
  Lunch 79 79    
  Break tea (PM) 79 79    
  Dinner 74 74    
  Singles 38 38    
  Shared/Twin Room 34 17    
  Double Room 2 1    
  Drinking Water (500ml) 79 237    
        SUBTOTAL  
7/5/2019          
  Conference Hall (Big) 80 1    
  Conference Hall (Medium) 40 1    
  Break Out Spaces   2    
  Breakfast 74 74    
  Break tea (AM) 79 79    
  Lunch 79 79    
  Break tea (PM) 79 79    
  Dinner 74 74    
  Singles 38 38    
  Shared/Twin Room 34 17    
  Double Room 2 1    
  Drinking Water (500ml) 79 237    
        SUBTOTAL  
8/5/2019          
  Conference Hall (Big) 80 1    
  Conference Hall (Medium) 40 1    
  Break Out Spaces   2    
  Breakfast 74 74    
  Break tea (AM) 79 79    
  Lunch 79 79    
  Break tea (PM) 79 79    
  Dinner 74 74    
  Singles 38 38    
  Shared/Twin Room 34 17    
  Double Room 2 1    
  Drinking Water (500ml) 79 237    
        SUBTOTAL  
9/5/2019          
  Conference Hall (Big) 80 1    
  Conference Hall (Medium) 40 1    
  Breakfast 74 74    
  Break tea (AM) 79 79    
  Lunch 79 79    
  Break tea (PM) 79 79    
  Dinner 74 74    
  Singles 38 38    
  Shared/Twin Room 34 17    
  Double Room 2 1    
  Drinking Water (500ml) 79 237    
        SUBTOTAL  
10/5/2019          
  Conference Hall (Big) 80 1    
  Conference Hall (Medium) 40 1    
  Breakfast 74 74    
  Break tea (AM) 79 79    
  Lunch 79 79    
  Break tea (PM) 79 79    
  Dinner 74 74    
  Singles 38 38    
  Shared/Twin Room 34 17    
  Double Room 2 1    
  Drinking Water (500ml) 79 237    
        SUBTOTAL  
11/5/2019 Breakfast 74 74    
        SUBTOTAL  
           
        TOTAL  
        VAT (18%)  
        Local Tax  
        GRAND TOTAL  

                                   

Supplier Unit Quotes shall be a Firm Fixed-Price, and inclusive of any administrative or overhead costs.

Workshop requirements (for special requests that are not indicated above);

  • None 
  1. Statement of Work/Specifications

Provision of conference facility, accommodation, meals and complimentary garden huts or other break out space as needed.

Delivery Schedule

Item Description Date
  Single Rooms May 5 – 10, 2019
  Twin/Shared Rooms May 5 – 10, 2019
  Double Rooms May 5 – 10, 2019
  Conference Hall 1 (For 80 People) May 5 – 10, 2019
  Conference Hall (Medium for 40 people) May 6  – 10, 2019
  Break Out Spaces 2 May 6 – 10, 2019
  Breakfast May 6 – 11, 2019
  Break Tea (AM) May 6 – 10, 2019
  Lunch May 5 – 10, 2019
  Break Tea (PM) May 5 – 10, 2019
  Dinner May 5 – 10, 2019

 

Extended Warranties Offered by Supplier, if applicable

Unit                 Total

Item     Description                                          Unit/Qty                     Price                Price

0001     ——                                                     ——-

0002     ——                                                     ——-

  1. Location of Work: Central, Uganda
  1. Acceptance Criteria

All rooms; lodging, conference and meeting rooms, must be ready for inspection by June 28, 2019.

  1. Contract Terms and Conditions

Full board service (food and beverages) will be rendered by the vendor including. Conference halls, offices, meeting rooms, storage and meals will also be rendered.

  1. Peace Corps Payment Schedule and Terms

Supplier will receive part payment before/during the workshop if needed and final payment will be made after the conference and receipt of valid/accurate final invoice is presented to Peace Corps.

  1. Evaluation Factors:

Award will be made after consideration of the following factors as marked below:

  • Price
  • Training requirements for example availability of breakout space
  • Payment Terms
  • Conducive learning environment (quiet)
  • Safety and Security consideration

Award may be made to other than the low priced quote.  The award will be made to the total quote that offers the best value in accordance with the above evaluation factors.

  1. Instructions to Vendors:
  2. Please read RFQ/email in its entirety including factors that will be considered in making award in Section I.
  3. Return completed RFQ by due date as follows:
    • Fill in prices in Section A.
    • Unless delivery date(s) are provided, provide delivery date(s) in Section E.
    • List/state any other terms or items in Section A not requested in the RFQ that is believed would benefit Peace Corps and would improve consideration for selection. These terms/items must not increase the prices quoted in Section A.
    • Sign, date, stamp and return RFQ by required due date.
    • As indicated in Section F, please indicate whether or not you will need at advance payment.
  1. Other Terms/Items Offered at No Additional Cost:

SUPPLIER AUTHORIZED REPSENTATIVE

Name: _________________________     Position/Title: __________________________

Signature: ______________________     Date: _______________________________

Phone: ________________________      Email: _______________________________

Contact Details

Interested parties are required to review all information and complete the Request for Quotation.  After the FORM has been filled, kindly email to Point of Contact (POC):

POC Name: Esther Hadoto

Email addresses:  ehadoto@peacecorps.gov

Please use the Peace Corps RFQ and do not alter the form except for putting in your figures. If you have any question, please don’t hesitate to contact us.

We look forward to receiving your quotation.