VENUE ANNOUNCEMENT No. 2019.7- Education Supervisors’ Workshop

Announcement Date: June 26, 2019

Closing Date:              July 17, 2019 at 4:00pm

The U.S. Peace Corps/Uganda wishes to find a venue for an upcoming workshop. The desired venue should meet the requirements below:

• Be 15-30kms from Kampala City Center
• Be of a modest setting (not a four or five star hotel),
• Have accommodation of at least 51 single rooms; 16 shared/twin; and 5 double room
• Be able to host 98 participants
• Have at least 4 conference halls

If vendor meets specified requirements above, please fill out the RFQ below:

1. Price/Period of Performance: January 12 – 17, 2020

Supplies or Equipment (see Appendix1) 

Date	Item/Description	# of people	QTY/Amount of Units	Rate Per Unit Cost	Subtotal
1/12/2020
	Conference Hall (Big)	100	1
	Lunch	2	2
	Break tea (PM)	46	46
	Dinner	46	46
	Singles	14	14
	Shared/Twin	32	16
	Storage Room		1
	Drinking Water (Jumbo)		2
				SUBTOTAL
1/13/2020
	Conference Hall (Big)	100	1
	Break Out Spaces	35	1
	Office Space for Staff	13	1
	Storage Room		1
	Breakfast	46	46
	Break tea (AM)	51	51
	Lunch	51	51
	Break tea (PM)	51	51
	Dinner	46	46
	Singles	14	14
	Shared/Twin	32	16
	Drinking Water (Jumbo)		3
				SUBTOTAL
1/14/2020
	Conference Hall (Big)	100	1
	Break Out Spaces	35	1
	Office Space for Staff	13	1
	Storage Room		1
	Breakfast	46	46
	Break tea (AM)	51	51
	Lunch	51	51
	Break tea (PM)	78	78
	Dinner	78	78
	Singles	46	46
	Shared/Twin	32	16
	Drinking Water (Jumbo)		3
				SUBTOTAL
1/15/2020
	Conference Hall (Big)	100	1
	Break Out Spaces	35	1
	Office Space for Staff	13	1
	Storage Room		1
	Breakfast	78	78
	Break tea (AM)	83	83
	Lunch	88	88
	Break tea (PM)	98	98
	Dinner	93	93
	Singles	51	51
	Doubles	10	5
	Shared/Twin	32	16
	Drinking Water (Jumbo)		5
				SUBTOTAL
1/16/2020
	Conference Hall (Big)	100	1
	Break Out Spaces	35	1
	Office Space for Staff	13	1
	Storage Room		1
	Breakfast	93	93
	Break tea (AM)	98	98
	Lunch	98	98
	Break tea (PM)	0	0
	Dinner	93	93
	Singles	51	51
	Doubles	10	5
	Shared/Twin	32	16
	Drinking Water (Jumbo)		4
				SUBTOTAL
1/17/2020	Breakfast	93	93
				SUBTOTAL
				TOTAL
				VAT (18%)
				Local Tax
				GRAND TOTAL

                                   

Supplier Unit Quotes shall be a Firm Fixed-Price, and inclusive of any administrative or overhead costs.

Workshop requirements (for special requests that are not indicated above);

N/A 

1. Statement of Work/Specifications

Provision of conference facility, accommodation, meals and complimentary garden huts or other break out space as needed.

Delivery Schedule

Item	Description	Date
	Single Rooms	January 12 – 16, 2020
	Shared /Twin	January 12 – 16, 2020
	Doubles	January 15 – 16, 2020
	Conference Hall 1 (Big for 100 People)	January 12 – 16, 2020
	Conference Halls 1 (Medium for 50 people)	January 13 – 16, 2020
	Break Out Spaces 1 (For 35 People)	January 13 – 16, 2020
	Office Space for Staff (13 People)	January 13 – 16, 2020
	Breakfast	January 13 – 17, 2020
	Break Tea (AM)	January 13 – 16, 2020
	Lunch	January 12 – 16, 2020
	Break Tea (PM)	January 12 – 16, 2020
	Dinner	January 12 – 16, 2020
	Mineral Water (Jumbo)	January 12 – 16, 2020

 

Extended Warranties Offered by Supplier, if applicable

Unit                 Total

Item     Description                                          Unit/Qty                     Price                Price

0001     ——                                                     ——-

0002     ——                                                     ——-

1. Location of Work: Central, Uganda

1. Acceptance Criteria

All rooms; lodging, conference and meeting rooms, must be ready for inspection by January 1, 2020.

1. Contract Terms and Conditions

Full board service (food and beverages) will be rendered by the vendor including. Conference halls, offices, meeting rooms, storage and meals will also be rendered.

1. Peace Corps Payment Schedule and Terms

Supplier will receive part payment before/during the workshop if needed and final payment will be made after the conference and receipt of valid/accurate final invoice is presented to Peace Corps.

1. Evaluation Factors:

Award will be made after consideration of the following factors as marked below:

• Price
• Training requirements for example availability of breakout space
• Payment Terms
• Conducive learning environment (quiet)
• Safety and Security consideration

Award may be made to other than the low priced quote.  The award will be made to the total quote that offers the best value in accordance with the above evaluation factors.

1. Instructions to Vendors:
2. Please read RFQ/email in its entirety including factors that will be considered in making award in Section I.
3. Return completed RFQ by due date as follows:
   • Fill in prices in Section A.
   • Unless delivery date(s) are provided, provide delivery date(s) in Section E.
   • List/state any other terms or items in Section A not requested in the RFQ that is believed would benefit Peace Corps and would improve consideration for selection. These terms/items must not increase the prices quoted in Section A.
   • Sign, date, stamp and return RFQ by required due date.
   • As indicated in Section F, please indicate whether or not you will need at advance payment.

1. Other Terms/Items Offered at No Additional Cost:

SUPPLIER AUTHORIZED REPSENTATIVE

Name: _________________________     Position/Title: __________________________

Signature: ______________________     Date: _______________________________

Phone: ________________________      Email: _______________________________

Contact Details

Interested parties are required to review all information and complete the Request for Quotation.  After the FORM has been filled, kindly email to Point of Contact (POC):

POC Name: Esther Hadoto

Email addresses:  ehadoto@peacecorps.gov

Please use the Peace Corps RFQ and do not alter the form except for putting in your figures. If you have any question, please don’t hesitate to contact us.

We look forward to receiving your quotation.

By U.S. Mission Uganda | 25 June, 2019 | Topics: Exclude, Sections & Offices